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Gmail Update 2018 - Answering Your Questions About Key Features

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A few weeks ago Google launched a brand new version of Gmail. We reviewed it and the review sparked a lot of questions about various new features. Today we answer some of your questions about the 2018 Gmail update and explore a few of your inbox's features in more depth. In this video: - 0:52 How to access your contacts - 2:45 Switching on the new snooze feature - 4:24 Finding your Gmail Archives - 5:57 The self-destruct feature - 8:42 The Google Calendar Sidebar - 9:55 Sorting your messages by sender, date, etc. Links: - What's New in the Gmail 2018 Update? A Look Inside. https://www.youtube.com/watch?v=8Ohxp92llwY Curious about other tools that can help you get more organized? Grab a copy of Steve’s toolkit! https://dottotech.com/toolkit/ Love what you saw? Subscribe to the channel for weekly Google tips (live every Monday!) Want to dive into the world of productivity, digital marketing and content creation? Join us for our weekly webinar this Wednesday! Every week, we break big, complex processes like building your email list and growing a successful YouTube channel into small, actionable steps you can put into practice straight away. Sign up: https://dottotech.com/webinars/ FOLLOW DOTTO TECH ON SOCIAL → Blog: https://dottotech.com/ → Vlog: https://dottotech.com/vlog/ → Twitter: https://twitter.com/dottotech → Facebook: https://www.facebook.com/DottoTech/
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Text Comments (175)
Misto Testsson (14 minutes ago)
Why does google not create a function as Boomerang’s? To write an E-mail now, but send it for example tomorrow morning at clock......
Rob Situmeang (2 days ago)
When I open Gmail, on the password box I have many dots..Click sign on the right, the dots changed to real password. How do I get rid of that dots? In addition, usually I have on the left side under Inbox, the items sent email, spam, and many others. Now I do not have it anymore. How do I get it back? Thanks
Keith Roe (2 days ago)
How do you see the hover links (archive, delete, mark as read, snooze) using a touch screen? I see them when I 'mouse over' with the mouse.
Keith Roe (2 days ago)
I found it by trial and error; long press. The old saying use to be, "When in doubt, right click". Now it's, "When in doubt long press."
Keith Roe (2 days ago)
Is Google Inbox going away? I've been using it since it came out and seems far superior to GMail.
Gary Howard (3 days ago)
Marti Sleister (15 days ago)
How can I save emails for each project? When I'm done with a project I want to save all the emails concerning the project in that project's folder. Can I do that? If not, I'm considering leaving gmail. Is there another email program that will do it? thanks, -- drowning in emails
dottotech (13 days ago)
You can use Labels, that will sort them.
DSCG Smith (19 days ago)
I build up my confidence working with what'sapp +1(863)693-4471..I'm overjoyed for him to help me get all access and information about my wife gmail account without her knowing, this is best hacking services..hit him up asap.
Michael O'Brian (23 days ago)
Awesome stuff, is there a way in gmail to have the travel label like inbox has? That is a cool feature, I wish it was in the new gmail as it works better then inbox?
Sherwin Castillo (1 month ago)
Hi Steve: Your video is awesome and informative. I just have small question. Everytime I sent email to a friend it landed on my inbox with a label of "ME". How do you remove that "ME" on my inbox? Thank you in advance! Sherwin
Shelly (1 month ago)
Thank you for letting us in on the secret of where our archives can be found!
Roberto Salazar G. (1 month ago)
Hello there! When you regret to send an email, what's the longest time you have to stop it. I'll appreciate your answer. Thanx!
Alley Cat (1 month ago)
Thank you.  How can I transfer all my Gmail account - labels and emails (everything) into new  Gmail account?
Karen May (1 month ago)
ThankQ Steve for indoctrinating us into the new Gmail. We're stuck with it, so there is no going back to Classic. Glad I found you today, very informative. Two suggestions for future videos that may prove beneficial for the many. With the Add Ons, could you pick the top ones (like you say boomerang is gone) that would benefit us the most for email organization, and other useful tools. Was looking at Simpletivity as a possiblity. Also, created several new folders today and heck if I can find them anywhere. Gone to that nowhere land in the sky? Hopefully there can be enough 'consumer complaints" compiled and sent to Gmail, that they do some fine tuning on their new gmail.
ron flynn (1 month ago)
Hi, dottotech. you omitted to tell the people that they can save their contacts to bookmarks, where they can be accessed at any time.
Betty Tullier (1 month ago)
My gmail and Google account has been flagged as inappropriate. I am conservative, Republican, a Trump supporter, a Christian. Often in my comments I recommend that people read the Book of Proverbs. I guess that makes me inappropriate. How can I get unflagged?
dottotech (1 month ago)
Check here https://productforums.google.com/forum/#!home
Ken Shuck (1 month ago)
As an older person, change is difficult at times but this one stumped me. Just like I don't like the grocery store to change things around, Gmail is the same. Working with for a non -profit organization, I rely on my Gmail to help me make my task easier. We get multiple emails from a user and will need to check back on an older email to refresh the circumstance. On the old version, you could "hover" over the name or address and a window would open up with options, such as reply or "emails" and if you clicked on emails, all the emails from that sender would appear... Can't find it... HELP I'm lost and can't find it. Love your videos, Very well done and easy to follow.
Rick Myres (1 month ago)
I was able to reply before but yesterday after the NEW Gmail I was trying to reply on Gmail and then it was so complicated I kept getting errors instead. On my tablet I was able to reply easily. And I hate the new Gmail. And no way would I put a time limit on emails either. I hate the self destruct idea or feature too.
augustogr100 (1 month ago)
Help. I used to filter my Inbox mails using Search and then selected and copied the text of a series of conversations as it is presented in the Inbox view, so I could paste into to another program (such as Word, Excel,...). I don't seem able to do that any more...
Sherry Trainor (1 month ago)
Great learned some new things
Simran Hemakshi (1 month ago)
I hate hate hate hate Gmail new version. want old version option should be provided to those who love old version
deborah miller (1 month ago)
DottoTech,Hi again; -> Yu didn't READ my question to yu.. I asked, how do I turn it back???, -> when it's NOT, NOT, NOT in SETTING!!!!  I ALREADY Watched your Video, and it didN'T help/answer what I asked..
deborah miller (1 month ago)
aaahhh, so chances are, that's what happened to mine then, as it's/that option is just not there..anyway, Thanks much for your help..
dottotech (1 month ago)
I did read your question, if you don't have the option is settings I have no idea how to turn it back. It seems to me that some accounts still have revert to original, and others do not.
deborah miller (1 month ago)
how do I get back my classic look on gmail, when they don't have it in settings?
dottotech (1 month ago)
I see it under the gear icon, if you don't see it there I am not sure what you need to do! ☹
EmilyAnn Frances May (1 month ago)
Excellent video.  You've clairified many things I simply do not have the time or focus to look for or figure out.
Norman Fink (1 month ago)
once again google change the appearance of gmail. I want my classic gmail back but cannot find it this time Sept 2018.
Winter Snow (1 month ago)
Awesome !
Tony Dee D'Amato (1 month ago)
can i go back to the old version now that the update is final?
Thank you for the great overview, but my question (urgent for me,) is how can I get back to the old Gmail? I hate change! I know what I'm doing on the old interface, and the extra seconds hunting for things like "trash" just drive me up the wall!! Thank you in advance. I'm desperate.
Diane Schuller (1 month ago)
Thank you!! For including this and for getting this info out so early. Appreciated.
Catrina Lucky (1 month ago)
Hello Sir I love your video's I have a question I have an Gmail account and just one day I stopped receiving my emails, I go to my settings and I tried to sync everything and it shows were all my emails are Saints and I still get nothing now my old Gmail like there's a few emails in there and the new Gmail update that they did I don't have anything so I'm unsure what to do or how to fix it. Can you please help me. Thank You God Bless.
dottotech (1 month ago)
try here https://productforums.google.com/forum/#!home
Zhilling Sugar Cube (1 month ago)
how do you make a list of people in the new Gmail???
vicente gumataotao (2 months ago)
dottotech does a very good job in all explanations
SARITA KATARA (2 months ago)
Gmail pr link m Kya likhte h
phyllis jennings (2 months ago)
I do not like this update, how can I go back to the old ?
James Landfield (2 months ago)
How do I get the snooze feature to appear on my android phone Gmail? I am only having the problem on the Gmail account that does not use @gmail.com. the @Financemgr.com, which is a Gmail account, does not have the snooze feature
Jayme Glover (2 months ago)
I really relied on the 'Pencil it in' feature which appears to be gone in Gmail 2018. Is there a replacement for it that you know of?
Mike Peterson (2 months ago)
Hi Great videos My question is not directly about the new Gmail ..but I do have Gmail issue When writing an Email I am in overwrite / insert mode which is incredibly annoying Like all people who have the same problem ..I do not know how this happened - it is only when writing an Email in Gmail - not in Word or Excel All the solutions on the web talk about using the insert button ...highlight / click on text and hit Insert to switch it on or off This does not work for me ....and I suspect the Insert button is faulty as it does not change the text writing in either Word or Excel Is there any other solution that does not involve the use of the Insert button ??? Thanks
sbeckas (2 months ago)
How to find the time yesterday's email was sent in the new Gmail interface? when you hover the date is now covered up by the new archive/delete/snooze/etc button
sbeckas (2 months ago)
found it - go to settings and remove "hover" actions
Spike Burkhardt (2 months ago)
Steve, I just discovered you and you're great. I would like to knoq how to automatically file new messages into a particular folder. for instnance i want all messages from sender A to get moved into folder B automatically. How do I do that?
dottotech (2 months ago)
Grmail Filters, We have a few videos on it, and we are doing another one soon.
Ullimately (2 months ago)
Gmail just forced me into the new look . First thing I did with it: I changed it back to the classic look. The new Gmail looks crappy and it comes with loads of new and completely useless functions.
Markey Jester (3 months ago)
Google's biggest problem, is putting settings in the wrong places, under the wrong categories, they are extremely unorganised I find. Having the snooze setting under "Conversation view" setting is a bad idea, no-one would think to click that unless they were losing patience and just spamming controls left/right/centre. This is worse than the time they hid YouTube's PM/inbox system in the "creators studio", a place that's unrelated to PM's. They keep putting settings and features in the wrong places, they are quite poor when it comes to site design, I have no idea why =( You would've thought they'd have enough experience to not make so many silly mistakes like these.
Tammar Rand (3 months ago)
Tom thank you for all the info.I don't have the confidential tool where you pointed at.Is there another place I can find it?
Lisa Reed (3 months ago)
I would really like to see an Evernote add on in the sidebar.
edward atkins (3 months ago)
how do you keep from having to sign in g mail every time you open it. can i set up a automatic username and pass word.
Justtin Kane (3 months ago)
UPDATE is a POS!! How do I get rid of it ..I am LOSING EMAILS JERKS
Ralph (3 months ago)
Hello Sir, I have a two part questions regarding creating new emails on both desktop and mobile app on Gmail. On the desktop, can I move the new email that I'm doing from the right hand corner, to the opposite side (or where ever I want)? And on the mobile, I notice when I reply an email there's no space between the new email that I'm writing and the email that the other person sent. Is like I have to hit enter a couple of times so there can be space. Your the best!
GradeAPlus Inc (3 months ago)
I am really confused on adding a second email into the one I already have to separate a particular group of emails. Would they come into a folder or be starred? I don't want to purchase google mail professional services. How do I get the second address without having another account?
dottotech (3 months ago)
Check out the video we are posting tomorrow, it answers all your questions!
That Girl in Victoria (3 months ago)
Haven't had the option to update yet - any option to GET IT NOW? Thanks Steve - Love your channel
Jack P (3 months ago)
hi Steeve, J'apprécie vraiment tes conseils et tes qualités de vulgarisateur scientifique qui ne se prend pas trop au sérieux. i believe Gmail is much more performant than Apple mail. Although i've been an Apple user (babyboomer) for over 25 years and i still use a Macbook pro. I switched from Safari to Google Chrome. This allows me to get the Google suite including GMail, Google Keep and all kinds of free apps which is not the case with Apple apps . By the way i can also use all the synchronized Google Suite on my Pixel 2 XL which is the best smart phone i had so far (Just compare Siri to Google Assistant...). Seems that i am slowly moving away from the Apple echosystem... Keep on the good work Jack, Quebec City, Canada
Claude Giguere (28 days ago)
Do I have to install Chrome to optimize Gmail?
dottotech (3 months ago)
I am tempted to move to the Pixel myself!
Gopola Wyoming (3 months ago)
Steve, I signed into my gmail account from another persons computer. Now when 'sign into gmail' is accessed from that computer it automatically goes to my account, not requiring a sign in by the person accessing gmail, thus any person using the computer to sign into gmail accesses my account straight off. How do I turn off the apparent automatic sign into my account. Thanks much.
dottotech (3 months ago)
Best place for these questions is here https://productforums.google.com/forum/
Mike Carrington (3 months ago)
Hi Steve. Am I correct in thinking that you cannot have two email addresses for a single Google account? I want an appropriate email address for my role as village hall treasurer, but don't want to affect all my personal stuff. Should I just bite the bullet and create a new village hall Google account?
dottotech (3 months ago)
You can have multiple addresses going into a single account, and you can color code or sort them in a variety of ways.
William Putman (4 months ago)
Here is one for you Steve, I have over 50,000 emails that are over a year old, I was told they would be deleted, however that was not done so how do I delete them permanently so that only this year is in there, and doing it on a one at a time just does not cut it.
dottotech (4 months ago)
try this https://productforums.google.com/forum/#!topic/gmail/VW3hcN3TEig
JR Moritz (4 months ago)
Great job as usual! Thanks.
Chrystian Richers (4 months ago)
Hi! I have a "small" question. tried to find a solution for this on the internet but couldn't... is there anyway to remove this new right side add-in panel if someone doesn't need it?
Kathy Keough (24 days ago)
click on the small arrow toward the bottom of the panel.
Wendy Bonnell (4 months ago)
Can you sort the gmail in your inbox? I love being able to sort like outlook by name or by date.
dottotech (4 months ago)
A big shortcoming in Gmail, search but not sort.
Stephen SE9 (4 months ago)
Hello, Steve, May I be greedy and ask a second question? I've just stopped belly-laughing at an expert answer in the Google support forum. It appears the solution to resending an e-mail is to copy and paste. Do you get irked by the inconvenience of resending an e-mail in gmail?
Stephen SE9 2 (4 months ago)
dottotech You know, Steve, I haven't checked to see if there's an extension or an add-on. Still, no good if ones using a mobile; they don't use these, do they? I'm cheeky, I've gone and asked a third question now.
dottotech (4 months ago)
I never really thought about it, does seem silly!
April San Miguel (5 months ago)
Hi there Steve ❤️❤️❤️ all your videos (I’ve been a huge fan for many years & have learned so much from you 🙏🙏). Ok now on to my question 😃🤪Do you know when G Suite (aka the company i work for uses Gsuite servers) users will have access to the new Gmail??
dottotech (5 months ago)
Thanks April, I have heard no timetable, sorry :-(
Deziner Tonie (5 months ago)
Dotto Help - I cannot see where I can change my gmail to the new format? Is it available in Southern California? Help .
dottotech (5 months ago)
Yep, go to settings, it will be right at the top
Nick Patel (5 months ago)
Is it possible to see Reminders in Gmail?
Mark Shampine (5 months ago)
Nick Patel yes. Reminders show up in the calendar for both desktop and mobile apps. You can set them as an all day or set to a time. The are persistent past whatever date you set until they are marked done or deleted.
Ashley Dela Peña (5 months ago)
where is explore?
Jose A. Garcia Jr. (5 months ago)
Steve thank you!!!! When you can, could you walk me through how to create a event from your gmail. This use to be a function under more. I see tasks but I dont see you are able to create it as a calander event. This use to be great when you could have the email in the description and add agenda. Instead of having to copy the whole email and then finding the date and time. Thanks!
John H (5 months ago)
A feature missing in new Gmail: dates and times in received email (in the body of the email) do not offer me any links for automatically creating calendar entries as was previously available. I miss that capability. Will new Gmail bring this back?
dottotech (5 months ago)
I have no idea what Gmail is planning, I wish I did!!!!
Tom Henderson (5 months ago)
Steve, Many thanks for this. I have learned mor from you in one evening than from Google Help in 15 years! Please carry on the good work.
Louis-Philippe Thouin (5 months ago)
I have a question about the new Gmail and how it links to Google Photos»: while I'm writing an email, I want to insert a photo (inline) of person XYZ, but when (from inside GMail) I click on the insert image icon, I am sent to the general view of all my photos and cannot do a search like when I'm in Google Photos. What am I missing here»?
dottotech (5 months ago)
I don't think you're missing anything, looks to me like the in-line photo toolUses your photo library And not Google photos.
Wes Tharpe (5 months ago)
Contacts would be perfect for the sidebar widget.
Trish Abramson (3 months ago)
Once I DO open up my Contacts from the 9 button bar I PIN tab it & it's then always up at the top left as a pinned tab along with my calendar & gmail pinned tabs.
Brooks Conkle (5 months ago)
agree there!
Jim (5 months ago)
Gmail Contacts , show when you compose an email, When you start typing a name, the persons name and email show. You can then just click on it. The names show, First or Last, as you type the names narrow down the choices , then click the correct one , you can also add more contacts the same way if the email is to more than one person
Chris Pistocco (5 months ago)
Great Video Steve!!!!!!!!
Keith Hill (5 months ago)
You do an awesome Job Steve at sorting things out for us. Thanks!
Chris Califano (5 months ago)
Steve, this is the message that keeps coming up in my emails and messing me up: Google: "Are you the one who tried signing in? Google will continue to block sign-in attempts from the app you're using because it has known security problems or is out of date. You can continue to use this app by allowing access to less secure apps, but this may leave your account vulnerable." Steve- how do I even know what app is causing this?
Chris Califano (5 months ago)
Steve that was no help. I even changed my password, still Mac Mail does not recognize so I still can't get my email from that (those) gmail accounts. All the forums say is that there is some glitch between Apple and Google and only offer temporary workarounds. Very frustrating and time consuming. I want a fix and nobody seems to know anything.
dottotech (5 months ago)
Sounds like a frustrating issue. Tough to trouble shoot for me, BUT here is a link to the Google product forum It is where I would go for a solution. https://productforums.google.com/forum/
Ryan Hale (5 months ago)
Another option missing in the new Gmail is the ability to "quick add" a calendar event directly from an email. The old Gmail would allow you to add an event that would populate the date/time/etc.
Landon Praught (5 months ago)
Thank you for this video it was very helpful . Landon
Michael Ross Murphy (5 months ago)
I'm actually happy Google moved the Contacts launcher to the app drawer. Not only was it buried under the biggest logo on the screen but when you used it, you got the Contacts all right but totally replacing your Inbox. Much more intuitive now, in my opinion. Now you get the Contacts in a separate tab. Good episode...
Just 4U Travel (5 months ago)
Agreed Contacts in its own tab is more helpful. I will admit I would have 2 tabs open in G Mail. One with inbox screen and one for contacts tab (it works too).
Dorothy Plantz (5 months ago)
Yes, I like that I can have both inbox and contacts open at same time.
Danny Mc phee (5 months ago)
A big Thanks Steve!!! As always you light up the tech path for so many of us!! Just a note, when I switched over to the new Gmail, My snooze feature was already activated. And thanks for shedding light on the self destruct (Confidential mode). I do have a gripe with Gmail, and it is when you delete something from Archive, or anywhere else in gmail, if you have it stored in a folder, it gets deleted. I think that you should be able to segregate what you want deleted or not. For example if you send yourself an email for a particular folder, and go to the "sent" box and delete it, it also gets deleted in the folder you specifically placed it. anyway many thanks again!!!
Sahli Ashraf (5 months ago)
You know what ? I like the way how you explain things, thank you, Ashraf from Tunisia.
Sheri Bambrough (5 months ago)
I'm confused. If All Mail is the archive mailbox, then why does it show all mail (sent included) and not just emails that have been archived. Seems like there is a missing Archive folder.
Jason Wilson (5 months ago)
Excellent video as always. I understand the video is about gmail, however do you use Gmail for your email or iOS mail?
dottotech (5 months ago)
I use Gmail on my phone.
John Gibsone (5 months ago)
I actually prefer th Contacts being accessed from the apps icon. I don't access my Contacts that often and I never found the old location very intuitive. It always took me a while to find it. I wonder if Google are planning a 'Contacts' side-bar tool? I reckon that would be really useful.
Pierre-Alain LACOUR (5 months ago)
Hi Steve, Thanks for your help and great vids. There's something I don't get. What's the benefit of archiving emails ? As everyone I have thousands of emails and never archive any of them. So far I use 43 % of my gmail storage capacity but what's the point of Archive ? I simply don't get it. Does it free some space ? Take care.
Stephen SE9 (5 months ago)
Hi, Steve. Great video. Always fascinated by all things Google suite. I do have a couple of questions pertaining to Gmail. The first is Google Inbox - a terrible interface but introduced us to the ground breaking Snooze facility. My question is why hasn't Google recalled it now that Gmail has the Snooze facility? My second question is how do I set a Priority when Composing an e-mail; I've been e-mailing solicitors a lot and wanting to flag then as High Priority like on other e-mail clients but I fail to see the option. Is there not one? Thanks, Steve. 👍
Heriberto Mendoza (5 months ago)
Thanks for This Video Steve...I have decided to revert back to the original gmail until they add the group sort feature..It make take eons, but im patient..Cheers!
Jayrooo (5 months ago)
so are you able to create folders for like subscriptions like emails from nespresso and kmart
Dale Holden (5 months ago)
HI Steve The Google Calendar Sidebar you are not 100% correct if you look above the Today < > you will see the full date with a point down arrow if you hiot that gives you a month view
John Gibsone (5 months ago)
That's correct, and a useful feature...but it's only the days - not any of your actual calendar appointments. I can't see how they could fit a full month view into the sidebar anyway, there's not a lot of space there.
Kat Sturtz (5 months ago)
I love my Boomerang. Having trouble understanding what the new Snooze does / doesn't do that Boomerang does?
dottotech (5 months ago)
pretty much the same thing
Keith Morley (5 months ago)
I have had no problem with the new Gmail. I use both Gmail and Google Inbox. I have disagreements with Google Inbox, but you have to learn how to work around it. Gmail is not the best email client. But it is the best for me. People, in general, do not like change, but what do you want for free? At least Gmail is giving you a choice? A lot of email clients do not!
Kevin Glowe (5 months ago)
Great information, much appreciated! Another question about the Calendar widget - it does not show "Other" calendars that I have set-up. For example, I have a subscribed calendar for my grandson's baseball schedule, Canadian Holidays and an NHL team schedule.....all of which do not show in the sidebar view - have I missed a setting?
dottotech (5 months ago)
Seems to just be your main calendar.
Chris Califano (5 months ago)
Hi Steve thanks for your great stuff! I do have a question: How do I remedy the "incorrect password" message I constantly get? And when I put in the password it rejects it. I keep getting emails that "Someone may be trying to access your account(s)" but it is always just me! I have desktop, laptop and Android, and three gmails. Just one recovery email address- and THAT is one of the ones that always gets questioned. PS I use MacMail except on my Android phone.
dottotech (5 months ago)
You must have multiple accounts set up with something set up incorrectly, and it may not be on your computer, perhaps it is on your phone?
vgaacalj (5 months ago)
Thank You for the SNOOZE fix!!
Copper Penny (5 months ago)
yes, thank you!
johnr17033 (5 months ago)
I’m glad you brought up the issue of no column sorting. Yes, Gmail allows you to search based on certain criteria but it only retrieves just those email entries. If you want to “sort” by sender to see ALL entries you can’t as of right now. If you have hundreds of emails, by many senders, a column sort would be nice because you may have entries by a sender who you don’t remember and a search is only good if you can remember the sender’s name. Cleaning up the hundreds of entries would be nice if the senders would be in alpha order so you could click on entries you want to act on without many dozens of searches needed today.
Keith Morley (5 months ago)
I think with anything new people should familiarize themselves with the product first. People should not panic. You need to do your homework.
African Leopards (5 months ago)
Great stuff! I really enjoy your Google product reviews.
Reinhard Schumacher (5 months ago)
I got it. Your show is great, thanks
Muhammed Jaseel (5 months ago)
Quality video!
Chuck Buck (5 months ago)
My Gmail on desktop doesn't appear to have been updated to allow these new features. Are they still rolling it out? Or what? Thanks...enjoy your podcasts
Chuck Buck (5 months ago)
I don't have that option when clicking on the gear symbol. When I then go to Settings, I don't see an option to enable the new Gmail.. Which tab under Settings? Not sure what is going on. Thanks much.
dottotech (5 months ago)
Check under your Settings menu (the gear icon), you should be able to enable the new Gmail there.
Mr. X. (5 months ago)
Man, I wish you were my neighbor.
Kelly Gonzalez (5 months ago)
Thanks for the update!
Mark Shampine (5 months ago)
As always, Steve, great info, thanks. As to this issue of Archive vs All Mail, I think it has to do with the fact that in Gmail, there are no “folders” per se, rather Gmail applies “Labels”. Every email in the system resides in one big space called All Mail. Google’s method of organization of emails is to add a Label to an email that resides in All Mail. Even messages in Inbox are simply messages within All Mail that have the Inbox Label applied. When you Archive a message, Gmail simply removes the Inbox Label from that message, but it still resides in All Mail. Same with all other Labels. That’s why what we consider to be the Archive is called All Mail in Gmail. I agree it’s confusing from a naming convention perspective, but it’s more accurate from the point of view of the system.
Brooks Conkle (5 months ago)
Mark Shampine Exactly!! Once folks understand that it's worth the learning curve :)
Mark Shampine (5 months ago)
Brooks Conkle Thanks! It’s a pretty cool paradigm once we get our heads around it. That’s why Google uses the label vs. folder. In the real world one document can’t live in two folders at the same time. However, you can slap as many labels on the it as you want, and remove them when you want. It still lives in the big bin. Thanks for the feedback!
Brooks Conkle (5 months ago)
Well explained Mark. Definitely confusing at first, but I think's it pretty neat to think of a giant bin of mail that is also categorized in that bin. That one piece of mail can in essence be in multiple different folders but also in the giant bin all at the same time!
Rick Evans (5 months ago)
GrowMTBF "no label" is what you think of as archived. When you click that button you think Is the "archive" button you are really just removing the "inbox" label from the message. The message is still there since you didn't delete it, and you can still use search to find it again. Google is fundamentally a search company, so their email storage assumes you will use search to find old emails. LABELS are a handy way of adding extra criteria for when you search later.
Mark Shampine (5 months ago)
GrowMTBF I understand your point. Unfortunately they didn’t ask us our opinion! 😎
Barry McAlister (5 months ago)
These are some nice features, when are they available to everyone?
Barry McAlister (5 months ago)
I have watched a number of videos, including yours, on the new gMail, I have a paid gSuite Account. I don't see anywhere that offers an opportunity to move forward. The new Google Drive automatically upgraded. Maybe Google is punishing me for being a conservative.
dottotech (5 months ago)
Should be, check your Settings menu.
T Modomo (5 months ago)
How do I keep my Gmail synced with my devices. I view my emails on my cellphone read them all but the account does not indicate read on my emails on the desktop it still showing 75 emails unread, etc. I hope will can help?
dottotech (5 months ago)
Are you reading them in the Gmail App, or in Inbox?
YoHo18 (5 months ago)
Good video Steve..
Reinhard Schumacher (5 months ago)
I just found out this is a inbox from for gmail.
Sir Thomas (5 months ago)
Hi Steve, First, thanks for all the great info! Your presentations are fun, easy to understand and a BIG help in navigating the Google landscape. I have two Gmail accounts. Initially, all my Google stuff was set up on - lets say Gmail 1. After a security alert from Google regarding my Gmail 2 account, I reset the password for Gmail 2. From thence onward, all my Google stuff (search, calendar, etc.) defaults to the Gmail 2 account. I have made Gmail 1 my default for my Gmail but the others still default to Gmail 2? Your assistance is greatly appreciated, Tom

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