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Manage Multiple Email Accounts in Gmail - Save Time!

724 ratings | 13501 views
Did you know that you can manage multiple email accounts and addresses in Gmail? Discover how to sync your Gmail and other accounts like Yahoo, Outlook and Hotmail for one productive experience. Because with Gmail, you can manage all your email accounts through one single inbox and save yourself a lot of time. In this video: 1:20 Demo 3:03 Adding a new mail account to Gmail 5:00 Filtering your messages 6:47 Color-coding your messages Curious about other tools that can help you get more organized? Grab a copy of Steve’s toolkit! https://dottotech.com/toolkit/ Love what you saw? Subscribe to the channel for weekly Google tips (live every Monday!) Want to dive into the world of productivity, digital marketing and content creation? Join us for our weekly webinar this Wednesday! Every week, we break big, complex processes like building your email list and growing a successful YouTube channel into small, actionable steps you can put into practice straight away. Sign up: https://dottotech.com/webinars/ FOLLOW DOTTO TECH ON SOCIAL → Blog: https://dottotech.com/ → Vlog: https://dottotech.com/vlog/ → Twitter: https://twitter.com/dottotech → Facebook: https://www.facebook.com/DottoTech/
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Text Comments (100)
Michael Cox (1 day ago)
DottoTech- OK I added my yahoo to my gmail. I do not like it. How do I remove it. I cannot just delete or unlink. It is still showing in Gmail. Help
dottotech (6 hours ago)
For help on all google products go here https://productforums.google.com/forum/#!home
Alessandro P (3 days ago)
Hi Steve. Once you create the filter, is the filter working also on Android App?
Hugo Salazar (4 days ago)
I've some issues configuring AOL mail on gmail. Particulary smtp.aol.com
Joshua Capstick (10 days ago)
Will this merge your Google play movies also?
Alley Cat (10 days ago)
Woke up this morning and in my new Gmail inbox was this email:Request to Terminate your Google  Dear GmailTM Customer, You submitted a request to terminate your Gmail account and the process has stared by our GmailTM Team.  Please give us 3 working days to close your mail account.To cancel the termination request reply to this mail.All files on your Gmail mail including (Inbox, Sent, Spam, Trash, Draft) will be deleted and access to your GmailTM account will be denied.If you wish to Terminate your Email Address, you can Sign up for a new GmailTM account.For further help please contact by replying to this email.Regards, GmailTM Account Service. I sent them an email reply: STOP DELETING MY GMAIL ACCOUNT.  I DID NOT GIVE THE ORDER TO DELETE IT.In my Inbox I got this answer: 550 relay not permitted.I've sent an email to Gmail help, but have not got answer. I would very much like to keep my Gmail account and all the contacts, folders and emails and everything that is in my Gmail account.Who do I need to contact to stop this happening?  Immediate help is very warmly welcome. Thank you.
dottotech (10 days ago)
I suspect this is a troll of some sort and not real
Parheez Gimi (17 days ago)
Nice video..explained as usual in simple language..so even a novice like me can understand.. Could you please do a video on fancy Email Signatures...it would be really helpful for me..thanks..cheers!!
David Byrne (21 days ago)
Steve firstly many thanks for your very professional education on tech matters over the years clear and concise, my question is I want to bring in my icloud account to gmail but gmailify does not work and when i enter details instead it does not link to the icloud account. Is there something I can do here
Mi chael (21 days ago)
Dude looks like Bigfoot and a Hipster had a baby
dottotech (21 days ago)
That is why they call me "Hipfoot"
Manivannan Shanmugam (24 days ago)
Dear Steve, My question is different . I am using the gmail on many of the gadgets , say , mobile phone, tab, laptop and Pc , depending on the occasions. I want my gmail accounts in all these gadgets are to be syncronised. That is , if i delete or unsubscribe a particular mail , it should be syncronised in all my gadgets . How to proceed with this ?
dottotech (24 days ago)
It will be synced because it is based on your account, not on the platform.
Peter Skjold (25 days ago)
But it´s not IMAP right ?
dottotech (24 days ago)
You can chose IMAP
Thnx Steve 1Q: How can I add my company email to an android Gmail app?
Chessnut49 (1 month ago)
Steve , can this work with an alias account like in Outlook? Better yet when you send an email can you specify the return address as that alias? Thanks in advance
andygomez416 (1 month ago)
Hi Steve, thank you for your awesome easy to understand tutorials. I just set up one Gmail account to retrieve mails and question is why is not showing the label colors on my mail list? I set up 3 different accounts with their respective labor and color but is not displayed. Thanks in advance
Tom Bigley (1 month ago)
Loves the tech tips. In Gmail, set to "conversation," can the inbox be sorted by last email received in a conversation instead of first email sent in conversation? Thanks Love the Behringer mixer. I (and probably many others) have the same one.
carole villeneuve (1 month ago)
Aaahhhh, simplifying life.
Architect STRaCKX+ (1 month ago)
Super
InnerProp (1 month ago)
I "slaved" one of my Gmail accounts to the other. Now I can open it separately or as a "delegated." What is the difference? The delegated seems to have fewer features. What are the advantages/disadvantages of using the delegated version?
dottotech (1 month ago)
I have never used it, sorry.
Nishant Sherawat (1 month ago)
Server denied POP3 access for the given username and password.? Please tell me about this
Gregory Underwood (1 month ago)
Thank you!!!! You just made my business and personal life a LOT simpler and easier to manage!
Niu Be (2 months ago)
Hi, MarketerBrowser http://bit.ly/2BcCtaR can manage multiple accounts for any websites. È un software browser sviluppato da WhiteHatBox Team per aiutare i marketer di Internet a gestire più account dello stesso sito Web e fare promozioni in modo sicuro ed efficiente. È possibile aprire più pagine e associare proxy e useragenti diversi per le pagine in modo che sia sicuro anche per eseguire più account su un sito Web.
Hamid itsme (2 months ago)
wow ...thank you so much!If possible make a tutorial video about Aanki!
Hamid itsme (2 months ago)
Great!
dottotech (2 months ago)
Looks Interesting, probably I will cover it in a "back to school "video
IGENT on YouTube (2 months ago)
What about storage? Each account I add is going to take a lot of my storage. My main account is already using almost 50% of the 30GB storage so I may find myself buying larger storage in order to manage all my accounts in 1 tab. There is always the option to use several browser tabs, each with another account.
Jim Samuel (2 months ago)
This works great on a desktop but how do I make it work with mobile? Does the mobile GMail app let me respond using the address the emnail was sent to, or does it send everything from my GMail account?
Barrent Heart (2 months ago)
It's cool but isn't a kind of a compromise in the security of your other accounts or viceversa?
M. I. S (2 months ago)
Well, that was super!! Love it.
Nina Capelouto (2 months ago)
Steve, Thanks for your tutorials. I recently migrated my business and personal accounts to G Suite, could you do a tutorial on G Suite?
Sir Thomas (2 months ago)
Love your work! I have installed "Gfycat: GIFs for Email" but it doesn't show in my Gmail sidebar. Any thoughts?
Eugene Reuter (2 months ago)
I saw this in my recommended section
dottotech (2 months ago)
I love to hear that.
Patil Hiralal (2 months ago)
useful info
Renee Stroud (2 months ago)
Hey Steve I am usually a fan of the simple white back drop, but I have to say this natural background grabbed my attention and made for a good contrast. Great job as always.
Thanks Steve. I think you don´t mention it, but Is it possible to set up Gmail in order to erase the [email protected] just imported from the original account?
Jim Samuel (2 months ago)
You can set up Gmail to either leave the email on the original server or delete it. The default is to delete it. Checking a box leaves email on the server.
Damian McKee (2 months ago)
Great video Steve but I have a couple of questions. I have a few iMap accounts hosted from Bluehost but can’t get Gmailify to recognise them and the other import only seems to handle pop3 accounts?? Also will google assign all these new emails to your gmail quota? Thanks
Rasheed Ahmad (2 months ago)
It was an awesome lesson.
Wine Gift Boxes (2 months ago)
Interesting, I am presently using an app called SHIFT, that allows multiple gmails with the additional features of being able to click on the calendar for that PARTICULAR account, or the associated DRIVE , and other google associated apps like CONTACTS
dottotech (2 months ago)
I like what I see from Shift
Scott Copeland (2 months ago)
thanks, i now have a solution to help my wife out with her email mess!
Ian Mayman (2 months ago)
It appears that this only works to connect non-Google email accounts to Gmail, you can't connect another Gmail account. I tried to connect a rarely used Outlook account and got this: "Your account has been temporarily suspended." I did manage to unblock and then verify my Outlook account which enabled me to 'Gmailify'. It appears however that there is a limit of connecting just one account, so I can't connect Yahoo as well, or another Gmail account. I tried to connect my dad's Google account which was created with a Hotmail address and doesn't have Gmail activated. He also has a Gmail account separately but Google won't allow me to use that existing Gmail address for his existing Google account, an entirely knew Gmail account must be connected which defeat the whole purpose of Gmailifying.
Ian Mayman (2 months ago)
Hi Steve, I've now spent a few hours working on moving content from my dad's inactive Google account (the one registered using Hotmail) to his far more used Google account. Changing file ownership is easy in Google Drive but for YouTube it has been a good learning experience which is ongoing and involves creating a brand channel and changing ownership. Did you know you can have up to 200 YouTube channels on one Google account?! As a well-versed YouTuber, perhaps you can publish a video on this slightly more advanced subject.
dottotech (2 months ago)
I think I am going to have to publish a follow up video....
dottotech (2 months ago)
Seems to em that Gmailify works for one address, but you can still set up multiple addresses the old way.
MIchael Bishop (2 months ago)
Can I set up separate signatures for replies?
dottotech (2 months ago)
Yes you can
Shormarl (2 months ago)
Do you know if Gmail then pulls over copies of your inbox from the other accounts? Or is it only emails *after* you have set this up? Gmail's storage capacity is smaller (I think) than, say, Yahoo email.
Alice Camilla (2 months ago)
Thank you for this video! I've been forwarding emails to my main Gmail for years but I've never thought about creating labels for those email addresses! I don't know why I didn't think about it before, haha.
Nihar Jariwala (2 months ago)
Great channel.I have learnt a lot from you :)
Mark Croxford (2 months ago)
Excellent! You just taught an old dog a new trick. Thank you, Steve
Dg Visual (2 months ago)
Oh, Steve!, I see that the plant behind you and you have the same hairstyle. Same style for several living beings. ;-) Congratulations, great tutorial.
Ron B (2 months ago)
Interesting! What if you do this, and then use your default Mac Mail app to read your emails. Would you only need to configure it for the Gmail account and not configure the Yahoo account? Would they both just be downloaded with the Gmail account? Thanks!!
dottotech (2 months ago)
I am not sure, you should test.
Jack Horan (2 months ago)
very cool- thank you
fadi95gt (2 months ago)
I've added one email account and i'm trying to add another one but keep getting this error message "You have already linked one account with Gmailify. You need to unlink your current account through Gmail Settings in order to continue" So i can only add one other account?? I'm confused.
dottotech (2 months ago)
You can still do it manually in that case, you are allowed upto 5 I think
fadi95gt (2 months ago)
Looks like you can only link 1 external email account.
Ralph Woodard (2 months ago)
I found this blog very interesting. Thank you for showing us.
Omar Robles (2 months ago)
Would the boomerang extension with the send later option work for these other email accounts? Thanks!
Henry W. Arrington II (2 months ago)
I like your different information but I have Windows 10 and my Gmail page does not match yours and I could not move my accounts. Plus how do you do this on Ipad Pro and Iphone? I would appreciate any help
Innovative Journaling (2 months ago)
Hey Steve... you seem to do a lot of demos with gmail and reference apple stuff. I get it... that's what you use. Although, after your "Thank you Apple" vblog yesterday I wonder if that will persist. Is that what your channel will mostly cater to or do you think you will ever expand to be doing stuff about things like Office 365? While setting up multiple emails from custom domains (not really simple stuff like yahoo or hotmail accounts) is pretty simple for me, there is stuff on Outlook 365 that is pretty powerful and time consuming to learn and... having someone like yourself to dig into that and do demos and stuff on it would be really useful. I just wonder how many of your followers are in this same space and if, by expanding your bubble into these areas... how much more quickly, if at all, you would get to your million follower goal. Just sayin'. For background, I'm a boomer, a little older than you are, and pretty advanced when it comes to using marketing tools and apps. Tech comes pretty easily to me. But it's not my life and YOU STEVE... are my shortcut to learning things more easily and quickly. THANK YOU FOR THAT!!!
dottotech (2 months ago)
I will never say never, but I am trying to be careful not to spread myself too thin. If I do ever move to windows I would consider taking on 365, but not quite yet.
Dave Martel (2 months ago)
WOW. Terrific video. Thanks. Just two questions, 1) once you've set this up, can you reply from either Gmail or say Yahoo and get the same results? 2) If you are using Outlook as an email client getting AOL mail, does bringing it through Gmail screw that up? THanks again for a great video.
Dave Martel (2 months ago)
Thank you very much Steve.
dottotech (2 months ago)
You can choose which account to reply from on the fly. I am not sure about creating a chain that way. You would have to test it.
Iain Murray (2 months ago)
Does this still work through the phone/tablet app? Also, can you choose which email you want to use when sending.
dottotech (2 months ago)
yes you can
Landon Praught (2 months ago)
Thank you Steve I am using the new gmail and found it this to be helpful . Landon
Patricia S (2 months ago)
This is fantastic.
BHARAT JOSHI (2 months ago)
You make any this very easy in tech..... Which is useful in our tech .... Life....
Dawn Maureemootoo (2 months ago)
Thanks Steve. Your content is always great! I have several Gmail accounts and am unclear about privacy between them. I have access to an account which was not created by me and am wondering whether that account holder can see into my own Gmail accounts if I have them all open together.
Dawn Maureemootoo (2 months ago)
dottotech Thanks a lot! That's great news and very reassuring. :)
dottotech (2 months ago)
They are all separate, and if you access an outside account they will only be able to see what is in THAT account, not all your accounts.
Cliff Mp (2 months ago)
Again!...... WOW! I'm starting to get HOOKED on 'DOTTOTECH'.... ! and Steve of course... thanks again Steve... I will be exploring much deeper very $oon on all you have to offer. Thank you.
Scott McKellam Agency (2 months ago)
I'm too lazy to just try this and figure it out for myself...but how will work on mobile Gmail? I'm assuming just like any other filter? And what are those max limits Robb is referencing?
John La Cara (2 months ago)
I am not sure on the free version, but once you set up on your Gmail account from the web version, all the emails connected to your account on the web version automatically flows through on mobile, no matter what email client you used.
dottotech (2 months ago)
5 accounts is the max in the free version. Mobile should be the same.
The Mad Man (2 months ago)
I am way more than a "little" suspicious when it comes to doing any business with any company that uses a Gmail or ANY other "FreeMail" account to be honest. Why are they using a "FreeMail" account in the first place? Why in this day and age do they not have a full on business domain? What are they trying to hide? Are they running a variation of the "419" scam or what? I am involved in the management of about 45 different web sites and have at least 3 email addresses on each for the various "hats" that I have to wear and it all is handled by my Mozilla Desktop mail client. Yes I have a lot of emails to process but they are all in "folders" within the client and when there are unopened emails in a folder that folder name is bold. I even have one domain that I use for "throw-away" email addresses - when I have to register to get some or other info and after that I do not want a never ending stream of spam. I dare say that there is a need for the "free mail" services as an individual - but not for someone who is trying to build up a legit business and brand and after all, building your brand is tremendously important, not so? Once again thanks for the video.
Tom Bigley (1 month ago)
Many ISPs like Comcast do not let you directly access specialized .com email accounts with a client like Mozilla or Outlook. Comcast users can recieve emails, but only send from a Comcast email account set to look like specialized .com email. Comcast made me setup that way years ago. Am I missing an update?
Ian Mayman (2 months ago)
You can use Gmail to access email via IMAP so as to use Gmail search features on an email account this a hosted account like businesses should have, but I think Google don't make it easy or promote it because they way you to pay for GSuite which includes a Gmail account with a hosted domain.
RandomSyn (2 months ago)
I have multiple gmail accounts...you think this is handy for that too?
dottotech (2 months ago)
Yes
Jayakumar Sadhasivam (2 months ago)
Which is best? using mail in the browser or using mail client ??
dottotech (2 months ago)
I like to from the Browser, but it is personal preferences
whatsupdate (2 months ago)
Great video Steve. One issue I’ve has with multiple gmail accounts is that the iOS Gmail app maxes out at 5 accounts before it stops working correctly. Google sends a pop up that it’s designed for 5 or less and then as if on cue the app just falls apart. My wife told me that she uses Apple mail to manage all of her accounts and has found no trouble in having all of her accounts there. Do you recommend any app or system for managing more than 5 emails simultaneously? Is Apple mail a good option for this for those of us in the Apple ecosystem?
dottotech (2 months ago)
I am not a fan of Apple Mail, but it may be a good solution for more than 5 addresses. I have not tried many other clients except Outlook which would be another strong contender.
Robb Bell (2 months ago)
When sending from a merged account while in gmail, what account is it sent from, gmail? Or yahoo,?
dottotech (2 months ago)
You can choose in the reply, there is a drop down, but normally the reply comes from your default
Robb Bell (2 months ago)
It’s nice to merge accounts into gmail. But gmail does put max limits on the gmail account. And it’s very easy to max out, or have to pay gmail for more space.
John Karns (2 months ago)
Do the emails on the "pop" server get deleted or do they keep building up on the server your not working directly from? And when you reply what email does it show to the recipient? BTW That's funny. Mr. Bill is climbing the flower pot behind you!! LOL :)
dottotech (2 months ago)
You can configure it to delete emails etc. And it will use the rely address of the POP account if you choose.
Susan G (2 months ago)
Hi-Love your videos! I set up an @comcast.net (POP) account in Gmail and created a filter for it, but it's totally ignored. I tried several things like includes text, etc. and they move the posts from existing mail when I click Create, but new messages aren't filtered. I have other filters set up for other accts & they work fine. I posted about this elsewhere & was told that Gmailified accounts don't honor filters. Do you know if this is true & if so, is the only fix to un-Gmailify it? Thanks!
Susan G (2 months ago)
Yep, that's where I got the reply "Messages retrieved through Gmailify are not filtered, but messages retrieved through POP are." Didn't see that anywhere in their documentation, though. Maybe I'll suggest they include it. Thanks!
dottotech (2 months ago)
You got me, sorry, but here is where I go for support when flummoxed by anything Gmail. https://productforums.google.com/forum/

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