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Asana - Task and Project Management for Teams

1249 ratings | 81735 views
Asana is a team based task and project management tool, it is free (up to 30 users) works on every platform (web based, but it does have an iPhone app). Powerful, flexible and easy to use. Asana is making a name for itself. Steve walks you through a quick demo of some of the main feature and how you may choose to use this excellent productivity staple. Mike Vardy wrote a great overview of Asana, and how it stacks up against the competition in this article http://productivityist.com/my-new-task-manager-of-choice-asana/ Links www.asana.com. For more from Steve www.dottotech.com including our weekly radio show /podcast on Twitter @dottotech
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Text Comments (115)
Chris Frazer (1 year ago)
It looks very good the way you explained the program. I understand it better now, thanks for that.
Christian De Vos (1 year ago)
Hi Steve, I'm a big fan of Trello but it seems that one cannot send a private message to a team-member. Every message on a board or card can be read by all team-members. Can one send a private message in Asana?
Isaac Ogdan (1 year ago)
Hello Steve, how do you track emails that you are waiting for response? Does Asana have connection to Outlook? Thanks.
dottotech (1 year ago)
Boomerang, is the way to do that.
marco pinchetti (1 year ago)
Nice video indeed, your english is way more clear than most of others (for international viewers). Still, I don't get how is Asana usefull. Is it just a tool to create shared checklists? I can do that with google documents as well. How is this better aside from being a little bit easier to use? (not that easy actually: most users in small companies, for instance, would have to be introduced to this system with at least 30 minuter course and practicing. My question is constructive: how is this system improving a team's productivity?
Carina Parry (2 years ago)
What do you think of MeisterTask and Nostromo.io? The latter 2 seem to be newbies i think . Also, do you think Trello and Asana could be used together? I have been using Meistertask but after reading the reviews on Trello, I spent some time on that yesterday. For a small design business and maybe contracting some work out, do you think Trello and Asana are a good solution? And if so could they work together? So confusing, as each has different advantages.
Carina Parry (2 years ago)
Okay, thank you.
dottotech (2 years ago)
I have not tested either. But both trello and Asana should serve your needs, I think you would only have to use one, they are very similar, and using multiple Task Managers would be confusing.
Jorafa2011 (2 years ago)
Sir, you are the best. Really liked this video.
Jorafa2011 (2 years ago)
dottotech Have you checked MeisterTask? I'm comparing them, but I would greatly appreciate your opinion. I'm a rookie at this platforms and would like to take advantage of them. I work in healthcare.
dottotech (2 years ago)
+Jorafa2011 thanks so much!
Radner Reyes (2 years ago)
BCIT Course..vancouver protechtivity...love it. Hi from Coquitlam!
P Kar (2 years ago)
Thanks Steve! Very helpful, I think I"m going to go for this system. one difference: now free for up to 15 people, not 30.
Distant Shores TV (2 years ago)
Just started using ASANA and, although it has now been 3 years since you produced this training video, we found it to be very informative and helpful. Thanks, Steve. - Sheryl and Paul Shard
dottotech (2 years ago)
Glad to hear it!
Devart (2 years ago)
Maybe someone will be looking for. Here is Asana time tracking plugin tmetric.com. Totally free and easy.
kleinbottled79 (2 years ago)
1:28 to skip intro
Marsha D (2 years ago)
You have an awesome voice!
dottotech (2 years ago)
+Marsha D Thanks!
Qutmaster (2 years ago)
is it not time for a new asana video? A lot of changes since this video...
dottotech (2 years ago)
+Qutmaster It is time, there are a lot of changes!
Scott Winter-Walker (3 years ago)
You so get me, Dotto.
Filip Kevély (3 years ago)
What is a deal breaker for me are Asana's poor sharing capabilities; even with a Chrome app it does not create a sharing button in an app bar (like Evernote or Wunderlist). Also, on a phone the app does not show in sharing app list. I love the concept and UI and would like to push this to my workspace but this is such a letdown. I am thinking about a workaround via Zapier: this nifty service enables me to automate communication between a plethora of services so -in this case- I can do all the sharing via Wunderlist and set Zapier to automatically send all starred Wunderlist tasks to Asana. But still...
Rey HS (3 years ago)
Did you use the paid version for this video? I can´t find the tag panel you showed
dottotech (3 years ago)
+Rey D. Hernández Sedelmeier The version I showed was the free version, but is an older version now.
Kerry Dawson (3 years ago)
I've recently discovered you and enjoy your work. Unfortunately, I find this one on Asana very boring or complicated or ... I just decided to leave the video and as I was doing that I thought i'd leave some feedback. Thanks though as I'm trying to find a project manger for my company.
dottotech (3 years ago)
I hope you find it. Asana is a terrific tool. Make sure you check out Slack as well. Not boring!
Kerry Dawson (3 years ago)
I just noticed this and thought oh no! Now what did I say. I’m glad it wasn’t anything too severe. I do seem to come across a liot of your videos. I guess we’re interested in the same kind of stuff. I’ve tried doing a couple of videos but I don’t have your style. Anyway, maybe the little I do wlll help someone, somewhere.
dottotech (3 years ago)
+Kerry Dawson Well you can't win them all!
Obed Vazquez Lopez (3 years ago)
You can not make nested sub-tasks like.. sub-sub-task
Carey Green (3 years ago)
Thanks for the great video +dottotech ... I'm curious if you know whether Asana will allow you to set up recurring projects?  If so, how is the recurring feature assigned? That would be the make or break issue for me and my team.
Carey Green (3 years ago)
+dottotech - i appreciate that - so what about it +Mike Vardy? An way to schedule a project as recurring in Asana?
dottotech (3 years ago)
+Carey Green The best source for Asana is the guy who just wrote the book on Asana, +Mike Vardy 
Linda Walker (3 years ago)
Thanks for your wonderfully helpful videos.
dottotech (3 years ago)
+Linda Walker I am glad you are enjoying them!
bevaroni27 (3 years ago)
Is there a way to assign alarms to asana tasks.
dottotech (3 years ago)
+bevaroni27 Of course, there are several types of alarms, you get inbox and email reminders whe you create a due date
Steve Bunker (3 years ago)
Does Asana have alarms that will jingle to remind me of a task?
Peener Staatu (3 years ago)
Thanks for nice tutorial... I am already giving it a try and I am wondering if there is some one click option to assing a task a priority... I am used to work with two task priorities (A and B)... How is this done in asana?
Peener Staatu (3 years ago)
+dottotech I think so... Maybe its just about changing the way I separate the top todo tasks...
dottotech (3 years ago)
+Peener Staatu You can add tags, would that do the trick?
Oona Heacock (4 years ago)
Thanks Steve...Another great productivity tool for work and home!  I may use Asana for my local nonprofit's annual Auction/Fundraiser is seems like the perfect collaborative task manager site.   I get so much out of your cheerful and content rich vlogs!  I just discovered you on youtube while searching for productivity help.....Because of you, I am now at email zero, utilizing evernote everyday to help organize documents and notes, and have now switched to gmail! You are the best!  I look forward to viewing more of your informative vlogs and reading your newsletters....    
dottotech (4 years ago)
+Oona Padgett Thanks for sharing with me! That is what I love to hear.
Sara Cameron-Ragazzo (4 years ago)
Steve . . . I am a HUGE fan of your tutorial videos and I have adopted (or was already using) many of your key tools . . . .have a love affair with Evernote for sure!  I am in the process of scouring your content for a personal task management system.  My challenge is, I want the system to work with Evernote (via TaskClone) and Google Calendar but I only need a personal system - not a team option.  I feel like Asana and Trello are loaded with features because of the team orientation that I don't need.  If you were picking your top individual task manager, what would that be?
Sara Cameron-Ragazzo (4 years ago)
+dottotech I will be watching for this webinar!!  I am now all set with TaskClone and Todoist and feel comfortable with this for now! Thanks for the help.
dottotech (4 years ago)
+Sara Cameron-Ragazzo you should probably take a close look at ToDoist, or possibly Wunderlist or alternately Remember the Milk, all of them are more for individuals than team use. It's interesting that you're asking this question now, we are working on a brand-new webinar to help people decide which is the best task manager for their needs, it will be available in mid-November.
One of the important suggestions is setting up a progress bar for each task, may be shaded with a different color, that makes all know how much the tasks are completed.
dottotech (4 years ago)
+Shahan Calicut Great tip!
Glenn Selby (4 years ago)
Great demo Steve. Very informative and interesting. I could have watched for another 20 minutes. Thanks.
dottotech (4 years ago)
+Glenn Selby Thanks Glen! 
Mitesh Parmar (4 years ago)
nice video. 
dottotech (4 years ago)
+Mitesh Parmar There are loads of good apps for this, but Trello and Assana are 2 of the best, If you are still looking +Todoist would be my next stop.
Mitesh Parmar (4 years ago)
+dottotech already tried trello, but just didn't take off with it. Will try asana though.
dottotech (4 years ago)
+Mitesh Parmar You may also like +Trello, But Asana is a terrific tool!
Mitesh Parmar (4 years ago)
+dottotech was looking at bitrix24. But that seems too much for our need. Gona give asana a go first. 
dottotech (4 years ago)
+Mitesh Parmar thanks, glad you liked it!
Pat Eardley (4 years ago)
Thanks, great video. 
dottotech (4 years ago)
Glad you liked it +Pat Eardley 
Stepan Smbatyan (4 years ago)
Hi Steve, Recently I've watched few of your videos and found that You told that Probably You'll use trello instead of Asana if you'd seen it earlier. Will you suggest to use trello if I'm just starting? Currently I'm trying to choose a ToDo app for my personal use as well as a co-work app for some team projects. What would you suggest ?  Use the same app for both needs? Or use Asana/Trello for co-work projects and other app (e.g. Todoist ) for personal stuff ?
dottotech (4 years ago)
Every canse is different +Stepan Smbatyan I do like both +Asana  and +Trello If you like the visual structure of Trello,I would choose it. As to personal vs team, I would prefer to use a single solution myself, but I do not require a great separation between personal and business lif.
Media In Action (4 years ago)
OK...so I was just thinking about doing a review video today singing the praises of Asana.  It has been such an amazing tool for me and my team.  And the best part...it's free.  And then guess what happened?  Asana's servers went down.  Stopping me and my team dead in our tracks...Do you know how often this happens and what do you suggest as a backup plan?
Mike Vardy (4 years ago)
+Media In Action There definitely are other native apps that can circumvent this (OmniFocus, Things, etc.), but I don't think going paper-free is always the best course of action. Sometimes it's better to disconnect from the gadgets and gear and use something more analog so that you can really focus. (Oh, and no offence taken.)
Media In Action (4 years ago)
+Mike Vardy no offense...but that TOTALLY defeats the purpose of today's technology and "paper-free" environment...If that is my only plan B I would rather use a different service...
Mike Vardy (4 years ago)
+dottotech The only recommendation I can make - and I've had Asana go down on me before for a brief period - is to follow this rule: Begin Before Bed. http://www.productivityist.com/blog/begin-before-bed Write down at least three tasks on paper that you want to work on the next morning. That way if your task manager goes down you have a reference sheet you can refer to, and you've also got your "Three Big rocks" you really want to make progress on to help guide your day. It's not the most elegant of solutions, but until one of the more popular cloud-based task managers allows for localized sync (I don't know of any that do as of yet) to keep you up and running even when the app isn't, it's all I've got. // +Media In Action 
dottotech (4 years ago)
I have never had it do down on me, +Media In Action but that is one of the risks of Cloud services...+Mike Vardy any suggestions as to backup plans for cloud based task managers that become essential to teams!
Alexander Angelov (4 years ago)
Very good presentation. What did you use to create it or it is post production work? Thank you. Very informative.
Mark P (4 years ago)
+dottotech lol. Roger that
dottotech (4 years ago)
+Mark Perry Don't forget to keep eating and drinking lots of water!
Mark P (4 years ago)
+dottotech Thanks a bunch for sharing this info SD.  I'm a noob to your vids so I'll have to binge watch   =)
dottotech (4 years ago)
+Alexander Angelov I use Screenflow, here is a link to a video where I show my entire process.http://www.dottotech.com/screencasting-webinar-on-demand/
Kerensa Hogan (4 years ago)
BTW, it looks like it's also available on Android now too: https://play.google.com/store/apps/details?id=com.asana.app
Kerensa Hogan (4 years ago)
I actually thought this was better than the Asana overview video. Thanks for creating this!
Arthur H McConnell (4 years ago)
Helped me to decide  which To Do program to use.
dottotech (4 years ago)
Good news +Arthur McConnell I hope it works out for you!
James Chester (4 years ago)
enjoyed your video ... was thinking do I invest another Saturday to learning another productivity tool ... your 8 min video great help 
dottotech (4 years ago)
Best of luck +James Chester
Yu Zhengwen (4 years ago)
what do you use Wunderlist for?
Media In Action (4 years ago)
just what I am looking for..thanks!
Sue B. Zimmerman (4 years ago)
+Media In Action +dottotech tail is an understatement :-)
dottotech (4 years ago)
+Media In Action Awesome, have a great time at CL! I know +Sue B. Zimmerman  has been working her tail off on it, it should be a terrific event!
Media In Action (4 years ago)
+dottotech will do! we are switching over this week! PS we have a mutual friend in +SueBZimmerman I am going with her next week to Creative Live...
dottotech (4 years ago)
Perfect +Media In Action let us know how it works!
Karla Munguia (4 years ago)
Thank you so much. Excellent video.
dottotech (4 years ago)
I'm glad you like it +karla mungula
scentopink (4 years ago)
What about trello. I find it more intuitive. Did you try it?
dottotech (4 years ago)
Great point! I use Trello, and I actually thought I had done a demo  on it! OOPS! a huge oversight, stay tuned we will have one soon.
NassiMauveHitchTV (4 years ago)
Thx for this video, you convince me to use ASana, How did you stream your iphone at the end of this tutotarial please ? i would like to do same for some of my tutoral. Regards
dottotech (4 years ago)
I use a tool called Reflector, @reflector/
Ian Barrett (4 years ago)
I found this video very helpful. Thank you.
Isaac Vanderberg (4 years ago)
Hi there. When a task date has slipped, how through Asana can you know how the overall timeline is impacted?
Sean Macinnis (5 years ago)
great review, very helpful
Lily Anderson (5 years ago)
Thank you!
aaronldsouza (5 years ago)
Fantastic presentation - informative, concise and clear. Many thanks!
Kaibin Lim (5 years ago)
Thank you !
Thanks Steve. A great intro...
Joel McCabe (5 years ago)
Better overview video than you find on the Asana website. Thanks Steve!
RosieRose29 (5 years ago)
Can I share calendar with my groups?
Joan Barros (5 years ago)
Great video! Very informative!!! and you come across very efficiently. I can see you are a very good public speaker. Kudos!
yishan hu (5 years ago)
Great viedo!I love the app.
Trina Belamide (5 years ago)
Great video! Thanks for this, Steve! I'm excited to try Asana. This has been very helpful.
dottotech (5 years ago)
Maybe the best value in team task management, free for up to 30 users and jam packed with features
Mike Roberts (3 years ago)
+wind0wninja I have used several different ones (Onlyoffice, Trello, Podio, Worksection, PivotalTracker). I like functionality of Onlyoffice most of all. The second place is for Worksection.
wind0wninja (4 years ago)
Have you used some different ones? What do you like this over others for?
Jeff K (5 years ago)
I don't see how people can consider this a project management tool when it doesn't support Gantt charts, dependencies (or dependency roll-ups), % complete, lag time, resource management, etc. To me it is more of a collaborative task manager...a good one for that, but I wouldn't consider it a project management tool. For true project management and online collaboration I prefer teamworkpm.
Maxine Taylor (5 years ago)
Hey Steve - Great presentation & fantastic information. Just signed up for Asana & you made my venture into this new tool very easy. Hey - what software/tool did you use to create this video? thanx maxine
cinderslug (5 years ago)
Incredibly helpful, thank you!
Matthew Miller (5 years ago)
Leonard McClary (5 years ago)
Informative overview, I am looking for projec management and colaboration software that has apps for Android as well as Apple. I will definately check this out.
Gabe Andrews (5 years ago)
Great overview. I have been contemplating bringing this product into usage with my teams, and believe you have just convinced me.
Artem Mordin (5 years ago)
Thanks! Very useful video!
robbgorringe (5 years ago)
Very well-put-together video!
rotsap (5 years ago)
Thx for this and other videos!
Antoine Quichocho (5 years ago)
Great video on a great product(Asana)! Thanks for sharing! How did you get your phone's screen to show up on the video? I don't have a mac or an iPhone. Being able to see your phone as you would computer monitor was pretty neat.

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