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5 must-know Google Calendar tips and tricks

1607 ratings | 83409 views
Ready to master Google Calendar? Here are five must-know Google calendar tips and tricks to take your productivity to the next level. In this video: - 0:55 Schedule Reminders - 2:21 Publishing calendars - 4:53 Email your daily agenda - 6:25 Sharing calendars - 8:15 Add an appointment agenda - 8:48 Setting an appointment agenda demo Curious about other tools that can help you get more organized? Grab a copy of Steve’s toolkit! https://dottotech.com/toolkit/ Love what you saw? Subscribe to the channel for weekly Google tips (live every Monday!) Want to dive into the world of productivity, digital marketing and content creation? Join us for our weekly webinar this Wednesday! Every week, we break big, complex processes like building your email list and growing a successful YouTube channel into small, actionable steps you can put into practice straight away. Sign up: https://dottotech.com/webinars/ FOLLOW DOTTO TECH ON SOCIAL → Blog: https://dottotech.com/ → Twitter: https://twitter.com/dottotech → Facebook: https://www.facebook.com/DottoTech/
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Text Comments (131)
Sumnder Makhijani (1 day ago)
My email is [email protected],com global news for future children ⛸⛸⛸⛸⛸❤️
Daniel Dillon (1 day ago)
To add Wunderground forecast for a Canadian city, Add a friend's calendar from URL using this format: webcal://ical.meteomatics.com/calendar/St.%20Andrews/45.113_-67.094/en/meteomat.ics
Tanmoy Roy (5 days ago)
Great video Steve...one query is there a way to enable the notifications automatically by default whenever I add any events to gcal say I want all my events in gcal to notify me 10 mins prior without having me go to event settings and click add notification?
Marc G (8 days ago)
your jaw needs to visit a Chiropractor
Jesse and Robert (1 month ago)
Yeah, yoga's a good idea.
Rick Mortimer (1 month ago)
Steve Thanks for this video. Do you know of a way that the online calendar can be marked on? I mean on the calendar itself, not a screenshot. Eg: circling a date in red, or pointing to a date with an arrow. I use windows 10.
dottotech (1 month ago)
As far as i know only as a screenshot
Lahna Finstad (1 month ago)
How do I print agenda mode with comments/ notes...thanks
dottotech (1 month ago)
Not sure, but thisis the place for the answers, https://productforums.google.com/forum/#!home
Mike Abby Baas (1 month ago)
We love google calendar for organizing our family. Tips here at http://www.familyfreetime.com/googlecalendar/
Mike Krajnak (1 month ago)
Thanks Steve for some great tips for practical use of google calendar. I am coming from Microsoft Outlook and trying to find similar functionality.
Monus Brewer (1 month ago)
Need to get a real hockey team! 🤣 Thanks for the update again learned something new. 😁
Martian Moon (1 month ago)
This is great but for the love of God, please rename & organize your bookmarks!
James Zerafa (2 months ago)
Hi Steve, quick question on the sharing bit. My wife has a business account, and within that account, she has multiple calendars depending on the type of appointment. For instance, "Counselling" "Service" and a couple more. Is there a way she could share her status (whether it being "busy" or "free"), without the need of sharing all the different calendars with me? One work-around I'm trying to check is if the google hangouts status will change to busy if you have an event or calendar, as that would do the trick. Thanks in advance!
dottotech (2 months ago)
I don't know of any way to consolidate the calendars that way.
Virginia not-for-you (2 months ago)
Get rid of that beard, it makes you looking old an unneat
Madera Glenn (2 months ago)
Looking for the ability to book a meeting room. Can I do that in Google calendars?
Madera Glenn (2 months ago)
Thank you!
dottotech (2 months ago)
Yes, https://support.google.com/calendar/answer/44105?hl=en
Mohammad Azadi (2 months ago)
Thanks Steve . for your very helpful tips.
Barbara Ford (4 months ago)
Maybe you can help me--years ago I exported/imported my Outlook calendar into Google. It brought in all the recurring events as single events, making it impossible to delete a recurring event...in other words, it will delete that single event, but the next time it occurs, it is there again. What can I do?
Anik Régimbald-Cyr (4 months ago)
The school scheduler no longer works. Is there anything else I can do to add a 10 day cycle to my school calender?
Natalia Luongo (4 months ago)
Thank you for the video. Awesome
kowsi kowsi (4 months ago)
coolest gran pa
michael van Rensberg (4 months ago)
Hi Steve, how do you add a mobile number as well as whatsapp to the google calender to send reminders?
Ren Johnson (4 months ago)
I just cleared cache and now my calendar is cleared. what did I do wrong?
Ren Johnson (4 months ago)
Not so good but events are still on my ipad
Enzo Zanchet (5 months ago)
I love that you added the times for when you introduced a new feature. I already knew the first one and so with this I can just skip to the next one. Thanks, man. Keep it up.
James Hahn II (5 months ago)
Subscribes to Canucks calendar. Poor bastard. Just send it eh!
Cyndi Richey (5 months ago)
We have three people adding information to our calendar, but I need to be notified when anyone adds a calendar event. How do I get notified each time someone adds an event?
sbeckas (5 months ago)
I wish the daily agenda did not leave gaps between times. Just a single or double-spaced list would work better and saving scrolling.
Oscar Vargas (5 months ago)
Mr. Bill!
Rafael Bernardez (5 months ago)
Very nice, direct and practical.... thank you.
Aeodi Graphics (6 months ago)
Why the hell is it so hard to delete a specific calendar. I have a stubborn calandar that will not dissapear.. any tips?
dottotech (6 months ago)
Whan I have google challenges I turn to the Google Product Forums https://productforums.google.com/forum/#!categories/docs/forms
Sven AERTS (6 months ago)
Can you make video on accepting calendar invitations and then correcting the hour and sending / sharing the updated info to everybody else? I had a very bad experience that it only corrected on my calendar - in spite having editing rights on the google cal event someone sent to me - but the corrected hours, were only in my calendar and not updated in the cals of all the others.... everybody arrived at the wrong time.
Rosalind Robinson (6 months ago)
In the new Gmail I can't figure out how to get the entire email to move into my calendar entry. Possible, or coming soon?
P Schmied (6 months ago)
dottotech The brand new (4/26/18) Gmail has a sidebar that can pop up a calendar, showing by day's agenda, which, for basic users, is easier to use than opening a message. Ghe new version is rolling out now with some feature not yet working right for non-paid accts, but it's different enough that I think that you should plan to do a video on it in about 30-60 days, and start taking down some of the outdated videos covering the other versions of Google apps.
Kelly Hardin (6 months ago)
Love your videos. :) . Question: When sharing (working w/"suggested times") say within a company, and one of the calendars is set up as blocked (CEO's) will it still populate his available times?
dottotech (6 months ago)
It should only eliminate the blocked times
Lorrie Thompson (6 months ago)
Hoping Steve can answer my question on how to sort a calendar by say "Boys Water Polo" then choose a date range and then, the tricky part, print the entire schedule. My calendars are all lumped together under one Athletics Calendar. Not each sport individually. I used to be able to do this in the Old Google Calendar.
Lorrie Thompson (6 months ago)
Thank you Steve. Do you know if it is possible to go back to the "Old Google Calendar" which could sort, print, etc?
dottotech (6 months ago)
Sorry, but printing is not the current version of GCal's strong suit.
Lorrie Thompson (6 months ago)
Does anyone know how to print from the "New" Google Calendar in a Sort, Print Range and then Print the Range. I can see exactly what I need to print, but, it only prints the first page, irregardless of the fact I asked it to print from Aug. 1 to Dec. 15.
Karen Staskavage (6 months ago)
Mr. Bill!!!
Karen Staskavage (5 months ago)
hahahaha! I forgot all about that! Now I can't get that little voice out of my head!
dottotech (6 months ago)
Matthew Gagliano (6 months ago)
I learned nothing but your video is still a good video so I thumbs up for people who didn't have this wonderful video and can use the things you teach
Jeff Horii (6 months ago)
Great video. I used to watch your tv show back in the day! Good to see you're still at it
Henrik Grønhøj Martens (6 months ago)
A View logged in to Gmail inbox That's cool apps i use every day at least for me It stream Lines every mail I get so it is easy to use
somegirl5rock (6 months ago)
thank you for this tutorial! also the video was well made and you explain everything very well
Alistair Thomson (6 months ago)
Are you 100% Canadian? Noticed that you said 'abowt' and not 'aboot'. Is there a language shift going on?
dottotech (6 months ago)
I have no idea what you are talking aboot.
Rupesh Lathi (7 months ago)
Please tell me that in Google Calendar how to add Reminders hour or minutes basics . Please reply sirji Thanks
Rupesh Lathi (7 months ago)
Please tell me that in Google Calendar how to add Reminders hour or minutes basics . Please reply sirji Thanks
Quang Tran (7 months ago)
Plus one sub, very useful
Jóhann Geir Hjartarson (7 months ago)
Great tips. Thanks. One of the good things with Google Calendar for me is when I've booked a flight it automatically creates an event. Really nice feature but for some reason if the flight reservation is in Icelandic it doesn't work. Any thoughts on that?
Morten Olsen (7 months ago)
Does Google Calendar integrate with Fantastical 2? Ooooooh yes it does, it does so beautifully.. Fantastical is my favourite calendar and keeps me organised! And the Google ecosystem is just amazing, what a time to be alive in! I LOVE TECHNOLOGY 🤓
Jimilagro Vermont (7 months ago)
My gmail does not have the option to add email to my calendar. Did google remove that option?
Jimilagro Vermont (7 months ago)
dottotech too bad they don’t do this on mobile apps. That’s where I would need it most. At least I did figure it out with your help. Thanks.
Pphhhht (7 months ago)
The option will not be available if you have Preview Pane enabled in Google Labs.
dottotech (7 months ago)
Are you in the browser,? You add it from within the email window
Lafgr81 (7 months ago)
Good stuff! Thanks!!
360 Sales Consulting (7 months ago)
Great tips Steve. I always learn something new. You videos are fun. Great job.
Sailendra Reddy Munnangi (7 months ago)
Hey how to export my calendar in android mobile to document . My calendar has some of the data that can't be synced to google calendar
Michael Buckley (7 months ago)
Hello, Very helpful video here. I might also suggest /add that you can add your facebook profile as a calendar. I was getting alot of invites from friends to events that might be happening around town .....and I found that you can have these "events" populate on your calendar so you don't miss them or schedule "over" them. Very helpful. I will also add that i use the "tasks" as a "To Do" list and can add or subtract from it daily and move whatever i wasn't able to accomplish, over to the next day easily .....or to a later date that I might have more free time on to accomplish it. Keep up the good videos!
Katrina S. (8 months ago)
Hey Steve! Great overview of some fabulous GCal features. Always love your videos! I noticed that you use one of my favourite features but didn't mention it in your video - the ability to show a secondary timezone on the left side of your calendar view. Super handy for people who have a regular need to schedule appts outside of their home timezone. : )
Germantown Chorus Info (8 months ago)
Steve, trying to figure out how to set up SMS reminders from Calendar on my browser.
dottotech (8 months ago)
I have never used them, and I think google may have discontinues the feature.
Mark Shirley (8 months ago)
My Google Calendar doesn't save the default notification that I've set - if I use Google home mini then it Will
smvideo222 (8 months ago)
Thank You!!
renea govee (8 months ago)
Very good
Michael Tsui (8 months ago)
The linkage of an email to calendar is great but I cannot find a similar function in gmail app in iso. Did I miss any thing?
dottotech (8 months ago)
You need to do it from an open message screen.
Teddie Knoll (8 months ago)
Thanks for all the great info and as always a great video. I have a question about emailing my daily agenda to an assistant. I followed your steps and found the place to set it up but I don't see where to add another email address.
dottotech (8 months ago)
You can set up a rule in your email to automatically forward your agenda. Workaround?
Eduardo Silva (8 months ago)
Hi Steve, is there a way to use Google Calendar to allow people to book meetings or events the way that ScheduleOnce does? Here's an example of the way we use ScheduleOnce on one of our websites http://www.venturecinema.net/fundraiser/ by the way, one thing I like about ScheduleOnce is the multiple email reminders option, as well as the automatic follow up email after the event is done. Also having the ability to embed it our or website. Thanks for your help. I love your videos!
dottotech (8 months ago)
You can tie a tool like ScheduleOnce into Google calendar, but it does not do the sophisticated appointment managment..
高领 (8 months ago)
press 'ctrl ?' in your google caldenar view and you will see the hot keys of google caldenar which i think is also very powerfull and easy to use
Leontestedevorant (8 months ago)
I wish to You good luck but I am afraid to put Google G-Suit will regret it soon. There simply is no technical support just forced unwanted redesign and changes .. Forgot G-Suite and Google technical Support!
Erik Hill (8 months ago)
Thank you Steve. :)
Leontestedevorant (8 months ago)
New Calendar Design 2018 categorical bad for eyes. Old one has been better. That is Googles arbitrary dictatorship. Is Google worse than the communists? User has no posibilitys use the old version ? Only pay because he is raped? Pleas google be not evil !!!
Leontestedevorant (8 months ago)
New calendar design 2018 is bad for the eyes. Concrete month overview left too small bad fund. Monthdays too big! Actually these new changes are very very bad for the eyes !!!! Please change to old design.
Great tips, well presented... really useful videos.. many thanks
pez (8 months ago)
Great video Steve I miss these short software tutorials​ you are so good at.
tom keane (8 months ago)
Nice videos for Google calendar. Can you make a video comparison between various different types of calendar software and there features?
dottotech (8 months ago)
Thanks for the suggestion, let me think on it!
Annette Preston (8 months ago)
Any tips on how to search a shared calendar for previous events not having any luck with the calendar search. Great video
dottotech (8 months ago)
Not sure, if the search bar is not yielding results. Could they have been deleted?
Rich Leighton (8 months ago)
Fantastic! Thanks again, Steve!
Bron Telford (8 months ago)
Hi from Australia Steve. Love your videos. Can you tell us if there is a way to show more than 4 or 5 appointment per day when printing a month ?
Andy Fritz (8 months ago)
I tried to add an event to the calendar from gmail, but when I go to "more" on only see an option to add a task, not an event. Please help. Thanks
Jean Demers (8 months ago)
Found the problem for creating an event with an email. If you separate your inbox vertically, you don't have this function and if you don't separate your inbox you have that option in "plus" a nice little bug.
dottotech (8 months ago)
Thanks for the feedback! Useful!!
Jean Demers (8 months ago)
Found the problem for creating an event with an email. If you separate your inbox vertically, you don't have this function and if you don't separate your inbox you have that option in "plus" a nice little bug.
Elder W Strong III (8 months ago)
A very informative video, great work Steve.
andreslh (8 months ago)
Hi - for those of us who use the Gmail "Preview Pane" in Labs, note that it removes "Create Event" from the More option.
Tyrone Sullivan (8 months ago)
Love ALL of the "Newness" on your video i.e. animations and graphics. Not to mention the GREAT TIPS!!!
Jean Demers (8 months ago)
I don't have create an event anymore in "more"
Jean Demers (8 months ago)
Found the problem for creating an event with an email. If you separate your inbox vertically, you don't have this function and if you don't separate your inbox you have that option in "plus" a nice little bug
Dudley Rosenblatt (8 months ago)
Great, let me know if it worked!
Jean Demers (8 months ago)
Dudley Rosenblatt I have another Gmail account in English so I will try that one and see if it works
Dudley Rosenblatt (8 months ago)
Wow, still don't see the option? bummer. Once I click on the message and it opens, I click on "more" and the "create event" option is there!
Jean Demers (8 months ago)
Dudley Rosenblatt . Yes I’m on the email, the possible problem I’m using the French version, what do you think? I could do this a while ago it’s very frustrating
Jean Demers (8 months ago)
Adding an event with an email from Gmail to Google Calendar doesn't appear in "more" is there a way to add this feature? In the old version it worked very well
Creative Concrete (8 months ago)
Best videos. Dotto u the man!
Smaffs59 (8 months ago)
Steve, I do not use gmail, but use Zoho Mail as I use their CRM system. Can I send an email to Google Calendar to set up a reminder in the same way I can Trello?
Wood Hughes (8 months ago)
Also, we work in MS Word and Excel. Can I attach Word/ Excel docs to the appt addenda? It doesn’t seem to work for me.
Wood Hughes (8 months ago)
Steve, your very first tip, create event, doesn’t show up on my Google More drop down.
Tim Bushell (8 months ago)
No, just no - don't send me 'more' mail telling me what is on my calendar - otherwise I could delete the calendar  : ))) As  gmail and google claendar user - just no - logged in once and look at both apps  : )))) Otherwise fine... ... published calendars, have multiple calendars for the major areas of your life (hence the no to th email links as only one mail is allowed), even 'to-do-list' as an all day event, colour code the different calandars - all good.
S.T. LéGray (8 months ago)
Thanks Steve for the great information! Every video and webinar is a winner.
Jason Wilson (8 months ago)
Great job! And killer beard
Your Digital Makeover (8 months ago)
I love the Daily Agenda, I figured that out the other day. It was quite frustrating trying to figure out though since it wasn't so apparent. Also, for each calendar that you have, you have to select email Daily Agenda for them too. Google will only email you one daily agenda but will showcase which calendar the events belong to in the email.
Ednardo Soares (2 months ago)
Thanks for the information, I was thinking that Google would send to me one e-mail to each Agenda, so I had give up in activate this setting, but now I'm going to.
Ednardo Soares (2 months ago)
Thanks for the information, I was thinking that Google would send to me one e-mail to each Agenda, so I had give up in activate this setting, but now I'm going to.
Barry DaSantos (8 months ago)
Thank you, I’ve been trying to turn off my daily agenda feature for over a year now.
Starr Lucas (8 months ago)
I love all of these. I found this channel about a month ago and enjoy learning so so much. Thank you!
sbeckas (8 months ago)
I use the daily email of the calendar-however, I wish it had settings to keep the events condensed. It has large gaps between the times. I do not want to scroll. I just want it in a list form. I gave feedback to Google.
dfx dfx (8 months ago)
Hey Steve, how the heck you doin' in this fine day? My question, I added a public calendar, but it's nowhere to be seen , what the heck ?
dfx dfx (8 months ago)
Karen Bograd Thank you Karen, but yes that's checked.
Karen Bograd (8 months ago)
Make sure you have the box checked. That has happened to me before.
Avrum Golub (8 months ago)
Your new format, natural background enhance your always clear, concise presentations. You are a role model! And, glad you kept your traditional music.
Thomas Kilcoyne (8 months ago)
Thanks for another great video, Steve. Question - can you create a Google Calendar event directly from Google Inbox? I found how to do it as you demonstrated when I switched over to Gmail but could not find how to do it in Inbox. I used Create in Inbox and it added a note to my Inbox and did not take me to Google Calendar.
nr3rful (8 months ago)
Good review as usual. One item my Android calendar allows is to annotate on the calendar. One huge plus for me. Not understanding why G-calendar with all the other 'hoop-la' it has, does not have annotation. I think people like to write on their calendar. Maybe I'm wrong, but that is a deal breaker for me. Thank you.
Keith Morley (8 months ago)
Great tips! You always provide good information.
Yanis Benchara (8 months ago)
hello dottotch , first of all i would thak you for your videos , please can you help me finding the offline mode of google calendar in this new version , i really need it when i'm not at home in places where there is no internet connection
Mobil Screen Pro (21 days ago)
How can I keep my calendar from deleting my schedule every 30 days from today. It only saves 30 days and then deletes. Very frustrating!
DIPAK DESAI (8 months ago)

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