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Asana - Project and Team Management 2017

3972 ratings | 184401 views
Project manage with Asana makes it easy to track productivity for team management. Dotto Tech provides a quick Asana demo showcasing how to use Asana and how to create projects in Asana with this Asana product tour full of tech tips. What is your favorite project management software?
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Text Comments (181)
Jen Shea (11 days ago)
madnessofmymind (30 days ago)
I hate this trello-esque view. :(
Tanmoy Roy (1 month ago)
Nice video Steve.. Will give Asana a go 👍
Scott Pleasants (2 months ago)
Steve, can you do a video on Microsoft Planner?
Jasper Zanjani (2 months ago)
how is it that the quality of your channel was better two years ago
Jasper Zanjani (2 months ago)
lighting, use of backdrop
dottotech (2 months ago)
How so?
Lara Abcde (2 months ago)
Great explanation. I especially like the intuitive interface of Asana, great for managing iterative workflows. I´m an employee of Zenkit, a start-up which has developed a project management tool, too. I think when it comes to managing more complex processes our tool is definitive worth to take a look at. In order to get a better impression of who we are and what we´re doing I would like to draw your attention to a thematically linked article, we´ve recently published https://zenkit.com/en/blog/how-to-keep-on-top-of-your-projects-task-management/ Would be interested in hearing your thoughts and feedback.
Tai Garside (2 months ago)
is there any way to add expenses and make them the "tasks" for each project?
Learn Implement Share (3 months ago)
Steve, I saw your 'Canned Responses' card on the screen. Have you done a tutorial on this? When I first saw Canned Responses on a video tutorial I couldn't believe what I was seeing. Such a simple thing that I now could not live without for my set up. Reckon others would be in the same boat. Another simple tool I could not do without is Boomerang which I use on all 3 Gmail accounts and absolutely could not do without. The caveat here is I don't use a CRM (because CRMs do my head in - one-person gig here) so as a very small operator Boomerang handles all my follow-up emails and deals with non-responses beautifully. Just a couple of tutorial ideas there.
dottotech (3 months ago)
Great suggestions!
Laurynas Gerbutavicius (3 months ago)
Make teamwork easy. Track your tasks, keep your documents, notes and much more in one place. https://www.wiseteam.eu
Rich Barrett (3 months ago)
I liked this guy in the first three seconds.
Rick Harold (3 months ago)
Ariful Reeds (3 months ago)
Thanks Steve! Watched it in full. Decent tutorial this!
John Marker (4 months ago)
eisedo | Todo application | Work Smarter with the Eisenhower Matrix https://www.eisedo.com/
Maria Thompson (4 months ago)
I really liked Asana before and now I love it. Thanks so much. I look to your videos first whenever I have questions!
byungok Kim (5 months ago)
Watching your tuts in 2018 and what actually happened during the last 1 year? did they block the Dashboard view feature and make it usable in premium version only? I can not see the same button you're showing in your video in nowhere.
byungok Kim (5 months ago)
stupid me. I just found a solution. the new project button seems to be little different. could easily recognize in other way around. thanks for sharing this video by the way
dottotech (5 months ago)
Not sure, I am working on an update video
Lamar Morgan (5 months ago)
Steve, Are you using Asana instead of Slack? How do you feel Asana compares to Airtable?
Lamar Morgan (5 months ago)
Steve, Here is what I recommend you do when you put Air table to the test - test it in collaboration with what Air table calls a "block" (another software). I recommend a NEW block called "Sendgrid." I idea here is to automate email and it's feedback into a "smart database" that is configurable. Yes, there is a need to make both the computer and the Internet man's slave...rather than the other way around.
dottotech (5 months ago)
I am using BOTh Asana and and Slack, but have not tested Airtable.
Jomarvellous (5 months ago)
Thank you for the info Mr Dotto!
Lilly James (5 months ago)
The beneficial video for us. Thank You for sharing this information https://www.softwaresuggest.com/project-management-software
Sapphire Beaumont (5 months ago)
Thanks for an easy to follow video about Asana! :)
Jonathan Hatsor (5 months ago)
You should do a monday.com teams project management tool review
Aaron Enfield (6 months ago)
Thanks for the tutorial!
CDModelz (6 months ago)
Does this link to tfs
SunshineSurfsup1 (6 months ago)
Does Asana secure the data at rest and transmission? Also, is the calendar able to be imported to say, google calendar ?
Jessica Roldán (5 months ago)
SunshineSurfsup1 this is a very interesti ng question. I would like to know too
Kemp Kennedy (7 months ago)
Our company is currently using Base Camp. I'm not a huge fan of this tool, but it gets the job done. I have recently been seeing ads for Monday, which looks just fricken amazing!!! Have you guys looked at that tool yet. It just seems so much simpler and more intuitive than any others I have run across. It is pricey however, so I don't think I could sell my team on it at it's cost point. But wanted to know if it is as impressive as it looks.
dottotech (7 months ago)
I have only seen ads and looked at the site, no current plans for a review, but you never know!
LouAnn Trischler (7 months ago)
That was fantastic! I had actually just started with Trello this week due to the visual aid, but thought I would check out Asana at a friend's recommendation. I think this will be a better choice for our team. Thanks for the info! And, you have a new subscriber.
Matthew Rowell (7 months ago)
Steve, two things: 1) Varsity video production. 2) Killer content. Keep up the great work, thanks for putting yourself out there. -Matt
j lulu (7 months ago)
Asana is a good tool but in a team, you have to choose the right one, so each member is able to use it and that the tool got all functions or features you need for your project. So it should be considered with some key features in your mind. On our blog we showed some features that should be in such team management software if you want to use it in different ways ( https://blog.zenkit.com/build-a-stronger-team-by-with-team-management-software-123326baf8cb ) I don´t know Asana good enough to say, it has all these features, maybe you can answer this?
Seth Eheart (9 months ago)
I've used so many of your tutorials. Thanks so much!
Mohit Jagetiya (9 months ago)
how can we change lanugage on asaana...mine is showing everything in german
dottotech (9 months ago)
Strange, I would check with their helpdesk on that
Victor Sullivan (10 months ago)
Thank you Steve, I am going to use this for organizing my course work for school.
Radek Smyk (11 months ago)
Asana is my first and I use it to move around my project, but I talk always to myself, so no need to use Slack ,')
Laura Jaquez (11 months ago)
Hi Steve, In the assignment part, it is possible to assign one task to multiple persons? Thanks for your video!
dottotech (11 months ago)
Tasks seem to be one per person. but you can set up followers on tasks
Christine Unterthiner (11 months ago)
Once I make a board, can I switch to list view?
Chris Knierim (11 months ago)
G'day Steve, Just wondering with all your experience what software you would recommend for Communication and task/project management tool for an association with around 10-20 volunteers. We have researched and noticed, "Slack", "Asana", "Flock". We are also wondering your thoughts on "Our Cat Herder" Thanks chris
Nelson Soares (11 months ago)
Do I have to create new tasks/collums Every time I add a new project ? If not ,how to use same ones for different projects? Thanks for your video.
Kimberly Huie (11 months ago)
Great video, very informative!
Eyeshield (1 year ago)
I remember you! I miss your cafe!!
teresa hernandez (1 year ago)
Excuse me, but what software did you use to make this video? It looks fantastic!
Lili at UniWeb (3 months ago)
Can't see video on link
dottotech (1 year ago)
Thanks I use Screenflow. Here is how I do it. http://members.dottotech.com/?page_id=3603
Daniel Craemer (1 year ago)
Very helpful video. Clear. Clean. Concise. "Have fun storming a castle" Brilliant! Thanks for the great video.
dottotech (1 year ago)
👍 Thanks so much, I appreciate you taking the time to comment!
ProHairUSA (1 year ago)
very informative. Thank you Steve!
I am so pumped about this! Thanks!!
dottotech (1 year ago)
WE do love Aaana!
Shamima03 (1 year ago)
Being a die-hard MS Project user (I know, I know) I was skeptical but you changed my mind -- on to Asana -- thank you!
lochardo locho (1 year ago)
why should I listen to a 8 min ad to watch your video?
dottotech (1 year ago)
You shouldn't. You should have been able to skip the ad after 5 seconds.
Abraxas Adams (1 year ago)
Excellent intro! Thanks very much
Philip Edward (1 year ago)
Thank you.
Benjamin Filbert (1 year ago)
If Gandalf was a hacker...
JJ Friberg (1 year ago)
Dottotech do you know of a task management software like this or Trello that isn't cloud based? I will pay for software if I can store all the data behind the company firewall. I can't find anything and am super frustrated. Help!
Ronaldo de Sousa (1 year ago)
02.09.17 praticar
Carey Gansert (1 year ago)
Thanks for the tutorial! Wanted to get the highlights and you did a great job!
Ryan Nelson Holt (1 year ago)
You sold me Steve. Even forr a one man band like myself this will improve productivity and accountability.
A2S Advanced Support (1 year ago)
Mr. Dotto, Have you discovered any hacks for printing the BOARDS to include sub-tasks??? ...I loathe the print view for all lists & boards in Asana! :-(
Hi Steve, very useful video. I was wondering what software you used to capture the screen as you were doing the demo and show your camera as well. Thanks!
PixelGrits (1 year ago)
Thanks for posting this! very comprehensive and showed me what i was looking for in a project management site.
Laura DiVergilio (1 year ago)
Super awesome description! Thank you!
RSaad (1 year ago)
Superb video. You´re fantastic presenter, Steve. Informative, didatic and enthused. Super helpful for my choice of software for my startups. Thank you. Cheers
Evgeny Gromov (1 year ago)
Asana has gone pretty far, but it's still behind Bitrix24 and Wrike. No Gantt? No time tracking? No dependencies? No resource tracking? No client management? I don't get people who pay for Asana when Bitrix24 is free and unlimited.
Dmitry Valyanov (1 year ago)
Hi Steve! When are you going to do Bitrix24 review? It's a lot more powerful that Asana with great client management features, despite being free.
Aspire (1 year ago)
Thank you so much for the video! Just starting with Asana, so your video has been valuable to me :)
Great video. I use Asana to manage marketing tasks and love it. I also put together some hacks to automate task creation and make Asana even more useful. Read my hacks on Reddit - https://www.reddit.com/r/Entrepreneur/comments/6j82oe/5_asana_hacks_for_free_version_that_will_make/
Lori Feldman (1 year ago)
Steve, well done. My holy grail feature is tasking out of Gmail. Ie., client sends me something to do via email, I click and create a task. Does Asana do that? If not, know whose does? (Insightly was the only one I found, but it's more CRM, rather than PM).
dottotech (1 year ago)
You can send a task to Asana from Email, I am not sure how specific you need, but Asana accepts email to your account.
Ivan Hoe (1 year ago)
@dottotech, Hi Steve, thank you for this Asana walk through. Gonna try it later.
Open Source ED (1 year ago)
Watched your vid on Slack and heard you mention this, so I checked it out. You had me at FREE...not currently working on team projects, but will definitely consider this app now.
Edward ODaniel (1 year ago)
Dude this video was fantastic. It really helped me understand asana quickly. U DA MAN !!!!
ThePhonixBand (1 year ago)
Great video. Helps us keep our music projects on task. Thanks so much Steve :)
amiraxox (1 year ago)
Great video - well done Steve!
Juan G (1 year ago)
Very useful review actually. I am going to start playing with Asana tomorrow now that you've explained many of the features I was interested in. I have two questions though... I a have a 6 month project that I am about to start. So I see that you can create " phases " for the project.. but what about about stages or tasks that overlap each other ? Can you see that on the board too ? The other question is... can you create subtasks ? Thanks !
Filip Stankovski (1 year ago)
Can you actually sync Asana Calendar and Google calendar with the correct scheduled time? When I schedule a task in Asana calendar it shows as all day event in google calendar...
Yusra Khan (1 year ago)
Thank you so much for this! Very helpful and clear!
vzss v8 (1 year ago)
I discovered Dottotech's amazing amd extremely useful videos tonight whilst struggling to stay awake and comfort my sick child. I now have no intention of going back to bed! Over the last 3 hours I have become addicted! You are addressing every productivity/ communication/ project & task management/ app integration/ query that I have ever had! Thankyou so much for sharing your knowledge with the world and giving us the options and sufficient kmowledge needed to choose how we track and operate the most vital parts of our business and its teams. I will be recommending all of the videos I have watched to my team tomorrow- enabling us to expand on our communication/task management processes- and blow us away with knowledge of available applications that we can use to enhance our operations! I am super impressed and forever grateful! Thanks again!!
Stefan Heinrichs (1 year ago)
0.75 works quite well, without having a "drunken" feeling:-)
Stefan Heinrichs (1 year ago)
Hallo Mr. Dotto, thank you for your work. My constructive critic is: you are talking way too fast. Taking a step back, it seems a cartoon of yourself. This makes it difficult for me to follow. I'm a follower from Germany, I understand english, but not that fast. I'll try Googles speed feature at 0.75. Your chosen themes are very interesting. I'm a crofts-man. I need measurements saved and processed. The gathering and calculating ideas from our clients is our work. The companies seem to deliver some interesting options.
Dave Angers (1 year ago)
You're 3 for 3 Steve. I've watched 3 of your videos and found all 3 a perfect balance of insightful and straight to the point. I subscribed to your channel, 'liked' the video and I'm thinking of running for president of your fan club.
Hamilou Ali (1 year ago)
Hi Can we plan with Asana using start date and finish date? like google calendar for exemple for each tack we can plan start date and the finish date.
Ankit Singh (1 year ago)
Teamwork is far better than other management tools, make a video it?
Martin Cortes (1 year ago)
I would like to know if you offer a deep course on Asana? I know you offer a course going over the 4 more popular apps but I want one focusing on Asana and project management. Thanks!
gerardo martinez (1 year ago)
Asana app for iPhone... it doesn't have the option of calendar and attachments from dropbox or box only pictures...but Trello has it! I love Asana but in this particular option Trello app wins. Great Video, thank you for sharing your knowledge and thoughts, that help me to understand better this great tool.
Steve, I have a small team. We are testing Slack, but we also need a task manager. Do you think that Asana can replace Slack so that we could stick with one app instead of two?
Michelle Walker (1 year ago)
We have tasks that need to be completed either monthly or annually. Does Asana allow your task to reoccur/ regenerate monthly or annually? or would you have to re-enter the task?
V (1 year ago)
Always quality content from this channel. Keep up the great work! Liked & Subscribed!
Andrew McBurney (1 year ago)
I tried Asana out brielfy ages ago, liked it, but stopped using it. Need a solution like this again and this video was super informative. thanks for taking the time! Two things that make this an easy choice for me: chain based event sequences and dropbox integration :)
Dane Golden (1 year ago)
Great tips Steve. Very helpful, thanks!
Felipe Gutierrez (1 year ago)
Very nice presentation of Asana Steve. I wounder if Asana has facilities to "early start, late start, early finish and late finish" tasks to calculate the CPM (Critical Path Method). Or if you indicate another free software for it. Best Regards.
dottotech (1 year ago)
I am not aware of those features, but you should find the answer here https://asana.com/support/
Jess Gillis (1 year ago)
Any info about whether you can view the visual calendar chronologically without manually re-ordering cards? This is the one big negative I've experienced with Trello.
Ashutosh Priyadarshy (5 months ago)
you could try using something like sunsama for this (https://sunsama.com)
sambo sab (1 year ago)
Hi thanks for sharing. Is there a way to switch a project that was already created in LIST VIEW to .. Board View... without having to create a new project?
Trudi Kidsley (1 year ago)
sambo sab 😄
dottotech (1 year ago)
Sadly no, it is only for new projects
E. M. B. (1 year ago)
but all these tools need 100 - 200 € the month . . . a pro time system 200 € the year
Anais Normand (1 year ago)
What about Taskworld ? I heard it's the most efficient one, with a chat and an attractive cost per month. I use it and I must say that I can not picture myself using an other project management now. https://enterprise.taskworld.com/signup I am looking forward to hearing from your advices and opinions
TraffickJamCanada (1 year ago)
Great job. Terrific
Love it! Thank you!
Gajanan dhumal (1 year ago)
Hello Steve.. " Namaste " .Thank you so much for your useful videos. God bless you.
Rahul Patil (1 year ago)
i dont have Dashboard !! how u get this ? Premium version !! Edit- get it :) i have to add Workspaces (Team member) than its ON
Buffalo Carlo (1 year ago)
Thank you for sharing this. I just started a new position and it is very heavy Project management. Never doing official PM before, I really need help with this. This new initiative needs to have a proj plan and the initiative is vital to the company's success. I need Asana to come thru for me.
dottotech (1 year ago)
Let us know how it goes!
Mauricio Garcia (1 year ago)
Can i import an mpp file into Asana?
Jeff K (1 year ago)
There's a 3rd party gantt chart addon available (Instagantt), but it seems to have some integration shortcomings. If you need mpp import try Smartsheet (aff link: https://www.smartsheet.com/?u=AZ15897414&s=5&c=500)
dottotech (1 year ago)
I do not believe it can
Corey Mccauley (1 year ago)
Whats which is best for a startup software company?
Kimberly Ann Jimenez (1 year ago)
Awesome video. Thanks for the insight. I've always been a Trello fan but we're considering Asana as well now that they launched boards. :)
dottotech (1 year ago)
You'll have to let us know if you end up using it, we are really happy with it so far
Corey Mccauley (1 year ago)
Love your channel ! My company uses outlook and I hate it. Is there a way to embed outlook into my Gmail. I can't add any apps to outlook such as send later etc. Is there anything I can i do?
Corey Mccauley (1 year ago)
Ok great ! Do you have a video on that? If so ill watch it today. A video on blocking your I.P address and best desktop setup for productivity will be useful for many people. Im always learning from you. Thankyou!
dottotech (1 year ago)
You can Use Gmail to access any email account, It will not bring in all the calendars or tasks however
Ntathu Allen (1 year ago)
Really glad to come across your video and soooo cool seeing how far you have developed, yourself and your business over the years. Well done Steve. Great video
dottotech (1 year ago)
Thanks Ntathu
Geekanoids (1 year ago)
This looks ver useful. Thanks for sharing.
Digun Emerald (1 year ago)
Asana is frustatingly slow. Both on PC and android phone. I was considering it over trello because it has more feature but slow syncing & loading is a deal breaker.
Great Video Steve! How can I change my lists into a board if I had already started a project before the boards came out?
TheDebbieWatson (1 year ago)
Corks Critter Care - Pet & Home Sitting Services I don't think you can do that right now. It's an update coming later.
Scott Pleasants (1 year ago)
Well done, Steve. Asana has released some exciting features. I really think that you are right on that the Kanban cards view is definitely a game changer.

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