Trello uses an amazing index card and board metaphor to take on classic task and to-do list organizer. In this video Steve explores the spirit of Trello
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Steve Dotto is a long time host and executive producer of Dotto Tech, Canada's longest-running technology TV show.
After 15 years on national television, Steve now delivers his advice and how-to videos on YouTube.
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As a coach, I use Trello to document and keep track of most of the things I do. I have introduced it to teachers and technology coaches. Teachers can use it when they are working with kids in small groups to document what they are doing with them individually as well as move the cards to new groups when students have mastered a skill. Other coaches have also started using it to document what they are doing with teachers, which I loved using it for my work with teachers. Great visual tool for organizing things!
I am an enthusiastic Trello user. The only thing I would love is that Trello should give me visual popup reminders (with optional discrete audio beeps) on my desktop for due tasks. And I would also like Trello to allow me to set not only the date, but also the time of the reminders. Maybe that's on the paid version.
Trello must have changed a lot since you made this video. It is VERY VERY VERY BAD. It is COUNTERINTUITIVE and there is no way to learn to use it without going to YouTube to watch outdated videos that explain features that were active 4 years ago. I HATE TRELLO!!! I'm testing Favro which seems far easier to learn to use!!!
We have projects going on which have a certain set of tasks that need to be done to finish the project. However, there are tasks which are allotted to employees randomly and then there are repetitive tasks which are allotted to employees which have to be done on a daily basis.
My Query is How do I allocate or schedule tasks to Employees which have to be done repetitively coupled with the ticking feature sort something in which Employee X can see his list of daily tasks and then striking off the ones that have been done by her or him.
Hi Steve! Any chance we can convince you to review Bitrix24.com as well? We are free, like Trello, but quite a bit more powerful in certain aspects. First, we do have task dependencies and Gantt chart in addition to Kanban boards. Second, we have native time tracking and client invoicing. Third, we have more roles and support hierarchical structures, meaning supervisor can see tasks of all subordinates and departments. Unlimited tasks and projects are totally free for up to 12 users. Please, please, please?
I so appreciate your videos, Steve. You're my go-to guy when it comes to understanding productivity tools and business related techie stuff. You're sharing is a great service for those of us looking to stay up to speed in a world that zooms faster every day! You're smart, clear and concise, and you're very likable. Thank you, thank you!
I like Trello for personal use. I use it for school & as a personal To-do list. The free version provides beautiful backgrounds for the "cork boards," labelling is easy, as are setting dates & moving cards around.
Love your Channel, always good info. I have been using Trello as a replacement for the old iGoogle homepage since before it went offline 2013?? and really like it for that. I make a card for each frequently visited site and put the URL and any login info on the reverse as comments, really slick...
I just went through evaluating Trello, and I think it's perfect my own needs as a personal organizer. But just as I started setting up a board, I read that in January, Trello was bought by Atlassian. So know I'm thinking I should pick something else instead. Any comments?
Hi Steve, thanks for the demo :) Trello is definitely one of my favorite productivity tools. i was wondering if you'd be willing to revisit the tool at some point, though? They have made nice changes like giving power-up tools to everyone and stuff like that, which I find really useful information to give people :)
Do you still use Trello yourself, by the way? :)
Thanks and Happy Halloween (if you celebrate)!
It' s a top drawer piece of software, especially now you can attach notes from Evernote to cards. It also works really well when used by just one person, I use it to plan backpacking trips, for the small business I currently run with my wife and also the mountain of things we need to do in the process of relocating to UK. The only things that are lacking are the ability to save Emails to cards, the difficulty of attaching things in the app (especially webpages) and the fact that you can use your power-up within the app.
Thanks for the video! I'm looking for a project management app, but for my personal projects. So I need to manage several small projects. For most of them, I'm the only member of the team. ;-)
I'm going to try Trello, I hope it will help me visualize the various projects and decide what to do first - which is my main issue so far.
Steve! You did a good job. Thanks so much for your tutorial. I was recommended Asana, but I saw your video and now I think I'll going to go with Trello, it speaks to my creative brain. I am a team of one and work from home so basically need a tool to stop me procrastinating... thanks for your down to earth advice! Again... Good job!
I absolutely agree. I Love Trello, There are so many ways to incorporate or blend all types of business. I use it for all of my projects for different services under my business. One is I recruit Leasing Agents at apartment complexes and they refer business to me. If they refer we use Trello to keep track, and keep in touch. And stay on top of the business. Love it..
Something that wasn't mentioned in this video is that Trello is incredibly robust with multiple users editing at the same time. It's as responsive as Google Docs and doesn't error out even when multiple people are editing the same card and is very quick to update across multiple users.
Hi I'm wishing I could use Trello for a team management of shared tasks. Unfortunately the nature of my work and workplace won't allow use of sharing information on a third party such as Trello or Evernote. Do you have any recommendations for a Windows based closed system?
Steve it took me a long time to figure where this program would fit in my world. When it is just my virtual assistant and we use Todoist for a day to day tasks. We have a project for a client involving other people or the scope of the project is long we use Asana. Trello has become the tool we use for our internal long-term projects. Projects such as designing new print material and now getting the piece together to build our new website. It such a great tool for getting all the people and piece together. Everything is linked up and visible. It defines our direction better. I would love for you to revisit Trello again and see if there anything new that we all might have overlook. You and your team are very good at point those things out.
Thanks again kind sir and the folks in Gotham thank you.
I gave up on Trello some months ago but having time to kill decided to revisit it and watch the video. Yup, had that Road to Damascus moment. Once I get my eyesight back I will be doing some serious pl;aying with it.
Terrific review, Steve! I've been using Trello for a couple of weeks now and really like it. I'm using it to manage content and workflow for my Web Power News newsletter. My intern, who is generating some of the content, is able to get on the Trello board, post her content and then I can go in and review, edit and approve. I've been a huge Basecamp fan for years and am starting to wonder if moving to Trello and something like ToDoist would be better.
In any event, thanks again!
Great vid, I had not heard of Trello until today when I downloaded an app to manage my email called, "CloudMagic". CloudMagic actually syncs with Trello as well. So this is awesome.
What I want to know is how in the world were you able to share your phone screen in this video like that. That was really cool and I could think of some ways to teach my clients some things if I knew how the hell you did that. If you want to share ofcourse (smile). Anyways, keep the vids coming.
Steve +dottotech, you are absolutely awesome there have been many cases where i have been wanting to learn a new program and you are now my most looked up and trusted source of information for new software & programs here's a well earned like coming your way plus many more :) keep up the great work, you are a legend and a scholar!
What a smart company! I love that they have designed a usable product that combines marketing for all levels of users ; from the individuals user, all the way up to larger companies! They have included everyone as their target market! What a grand idea to get everyone on board! WTG TRELLO!
another fantastic video Steve, one of your best
not just because you're super slick but because you were so enthusiastic about Trello - if it's good enough for you, it's def good enough for me (off to sign up now)
I wonder how +Trello would work as a family management system. Seems like it might be the best option for this.
I use the Personal Kanban task management technique, and I've got things set up so that Trello and Sunrise are always displayed on my external monitor as a kind of electronic Kanban board/calendar. Works great for a highly visual person. (I'm always kind of amused at how visually focused I am as I'm legally blind, or so I've been told).
+121GigawattsEh I have made a with, but to +Todoist , I do think +Trello is amazing as well, it is like choosing between Veronica and Betty, there is no right choice, you just make one and are in great shape!
you gave Trello some justice. This is trully an amazing product for those looking at a more visual way to organize your projects. I've used todoist, and wunderlist, and they just do not speak to my "organizational soul" Trello does. Sharing it!
Yes, but I need to know more about 'Organizations'.
An organization is a collection of boards that can be seen as part of a group.
To associate a board within an organization, you need to be an Admin of both.
People who are invited to that organization, will be able to add themselves to a particular board. But only if the option of "Allow Org Members to Join" from the "Additional Settings" in the board menu, is selected.
From what you can see, there are 2 categories for you're boards, "My Org Boards" and "Other Org-Visible Boards". What is the difference between the two?
+cocteaufan I know a lot of people migration form Wunderlist, it just does not scale that well.....
Ahh, send me an email if you have a direct question, PM in YouTube will almost never reach me, sorry! [email protected]
+dottotech Hi Steve
I PM'd on you tube. Yes producteev is very powerful and the abilities to prioritise and apply labels (multi labels to a task if desired) and then filter on these makes it very useful. An example is I have made some labels to give an indication it a task is quick / medium/ long/ very long.
So if I have 20 minutes or so - I can select quick tasks but also filtered on priority so I can get a few important tasks ticked off.
I am currently migrating from wunderlist (which I'll still keep around) to producteev as my main one at home (maybe trello for bigger projects) and carry on with trello at work as that suits me better there.
+cocteaufan Sorry if I missed your other message, did you post or email it? as to Producteev, it looks pretty powerful, at first glade it would seem to be trying to play in the same space as Asana, I will explore it more! Thanks!
Based on various videos in which you introduced organizers, I tried both Trello and Asana. I definitely like the more visual approach that Trello provides and I also think that their Android app outruns Asana's in design and ease of use and have therefore opted to go with them. Thank you too to Zapier (which I gleaned information about from another video of yours) I have automated my card creation triggered by an email and also connected Trello with Sunrise Calendar (also learned about from you) and I am just thrilled with the level of automation and improvement in my order organization this app conglomeration provides. Thank you for such informative videos!
+Sandy Cruz Not at all, Almost all of the features, it would be kind of like replacing your Spreadsheet with a Word Processor, You can do some of the same things but entirely different process and application.
Evernote is storage and retrieval, Trello is tasks and to do lists,
I thought I was the only one saying "what's the catch in using Trello"... but their product & company are sound and appear to really want to help people organize..... just amazing!
Very good video - thx!
+dottotech What are your other 'few'?
I am a 1-man-band owning my own company in the UK. Whilst I am proficient technically (use all google products to an advanced level and have even setup Frontrange Goldmine for other businesses), still a little overwhelmed & confused with all the offerings out there for my situation (as I'm sure others are too)...
I'm looking for a software (and tried lots) that will not only help me organise projects & their to-do's but also business growth.
Example to-do workflow... Clients send me emails of things they want done + I also make meeting notes in a google doc (currently) of sub-projects/tasks that I suggest I get done for a client, from there I'd like to be able to project all these to-do's into a proposed visual timescale/plan - instead right now they all just live in a shared google doc.
The closest I've found for this is "Streak for GMAIL". Visually similar to Trello (not as pretty) in that it uses Pipelines and Boxes (trello uses Boards and Cards). However, I can pop an email straight into a "named box" into a "given stage" of my "appropriate pipeline" (I can also easily define the stage) - I don't so much need Collaboration perse.
Would love to hear your thoughts? Some local government tech advisers suggested Nimble, others suggest Zoho or Salesforce.
Another great one, Steve, thanks a bunch. It's always good to know you're around to demystify these new productivity tools. You make us save a lot of time and help us make better informed decisions. Keep up the great work.
Really nice tutorial. I started using evernote a couple of years ago after seeing your videos and now will use trello after this. This will also be a really great tool for my wife in her private practice. Thanks again.
The problem is not that Facebook and Google are the only advertising platforms. The problem is that they are considered mainstream media and without these two, the trend of cryptocurrencies gaining legitimacy is delayed. That is right, I said delayed not blocked or prevented.
The World Has Changed.
Five years ago, when bitcoin was unknown to most people, this might have been a fatal move. Today is a different story. I recently traveled to a remote mountain town in the interior of Mexico. Everyone I met had heard about Bitcoin and eyes lit up with excitement when I ask if I could pay for lunch with bitcoin.
Today are dozens of websites dedicated to cryptocurrencies, either holding them, exchanging them or just writing about them. Probably the most effective advertising remains on Google, it is called Google Search and it is free.
If someone wants to learn about owning bitcoin or any other currency, there is a ton of educational information.
The Flipside Is Being Ignored.
Not All Regulation Is Inherently Bad.
If we examine the full spectrum of regulation to this point on a global scale there is one common target most everywhere. That is the practice of exchanges. So far there has been little or not regulation, threatened or enacted, to protect investors from loss of funds due to security breaches.
Capitulation Is A Good Sign.